SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) A

30 Pages·2014·0.83 MB·English

REGULAR MEETING
Tuesday, August 19, 2014
DUBLIN CIVIC CENTER, 100 Civic Plaza
SCHAEFER RANCH GEOLOGIC
HAZARD ABATEMENT DISTRICT
(GHAD)
A G E N D A
Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as
a part of, or a replacement for any part of the legally required posting of agendas or the public noticing
of projects appearing before the District Board.
Agendas may be picked up at the District Clerk's Office for no charge, or to request information on being
placed on the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review at least 72 hours prior to a GHAD Meeting or, in the event that it is delivered to
Boardmembers less than 72 hours prior to a GHAD Meeting, as soon as it is so delivered. The packet is
available in the District Clerk’s Office and also at the Dublin Library.

REGULAR MEETING 7:00 PM

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ORAL COMMUNICATION – None.

4. CONSENT CALENDAR
4.1. Minutes of the Joint GHAD Meeting of May 20, 2014 in Relation to Schaefer Ranch GHAD
The Board of Directors will consider the approval of the minutes of the May 20, 2014 Joint Geologic
Hazard Abatement Districts (GHAD) meeting in relation to the Schaefer Ranch GHAD.
STAFF RECOMMENDATION:
Adopt the minutes of the May 20, 2014 Joint GHAD meeting.
4.2. Adopt Policy Governing Contracting and Purchasing Authority and Procedures for the Schaefer
Ranch Geologic Hazard Abatement District
The Schaefer Ranch Geologic Hazard Abatement District (GHAD) Board of Directors will consider
adopting a resolution approving a policy governing contracting and purchasing authority and
procedures for Schaefer Ranch GHAD in the City of Dublin.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Policy Governing Contracting and Purchasing Authority and
Procedures for the District.

5. WRITTEN COMMUNICATION – None.

6. PUBLIC HEARINGS – None.

7. UNFINISHED BUSINESS – None.

August 19, 2014 Schaefer Ranch GHAD Agenda Page 1 of 2
8. NEW BUSINESS
8.1. Acceptance of Property from Schaefer Ranch Holdings, LLC.
Construction of Geologic Hazard Abatement District (GHAD) improvements within Tract 6765 of the
Schaefer Ranch development is complete. In accordance with the Plan of Control, the developer is
requesting to transfer property and ownership responsibility to the GHAD.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the District Manager to Accept Title to Certain Real Property and to
Assume Responsibility for the Maintenance of Certain Improvements within the Boundaries of the
District.

9. OTHER BUSINESS

10. ADJOURNMENT

This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk’s Office [phone] at least 72 hours in advance of the meeting.
August 19, 2014 Schaefer Ranch GHAD Agenda Page 2 of 2
STAFF REPORT DISTRICT CLERK
SCHAEFER RANCH File #
GEOLOGIC HAZARD
ABATEMENT DISTRICT

DATE: August 19, 2014
TO: Honorable President and Board of Directors

FROM: Christopher L. Foss, GHAD District Manager

SUBJECT: Minutes of the Joint GHAD Meeting of May 20, 2014 in Relation to the Schaefer
Ranch GHAD
Prepared by Caroline P. Soto, District Clerk

EXECUTIVE SUMMARY:

The Board of Directors will consider the approval of the minutes of the May 20, 2014 Joint
Geologic Hazard Abatement Districts (GHAD) meeting in relation to the Schaefer Ranch GHAD.

FINANCIAL IMPACT:

None.

RECOMMENDATION:

Adopt the minutes of the May 20, 2014 Joint GHAD meeting.

DESCRIPTION:

The Board of Directors will consider the approval of the minutes of the May 20, 2014 Joint
Geologic Hazard Abatement Districts (GHAD) meeting in relation to the Schaefer Ranch GHAD.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

None.

ATTACHMENTS: 1. Draft Minutes of the Joint GHAD Meeting of May 20, 2014

ITEM NO. 4.1
Page 1 of 1
MINUTES OF THE
JOINT GEOLOGIC HAZARD ABATEMENT DISTRICTS (GHAD)
FALLON CROSSING (GHAD)
FALLON VILLAGE GHAD
SCHAEFER RANCH GHAD

MAY 20, 2014

1. CALL TO ORDER

The meeting was called to order at 7:37 p.m.

PRESENT: District Boardmembers Biddle,Gupta, Hart, Haubert, and President
Sbranti
ABSENT: None

2. PUBLIC COMMENTS

No comments were made by any member of the public at this time.

3. CONSENT CALENDAR

7:38 3.1

Minutes for the Fallon Crossing GHAD Meeting of December 20, 2011

On motion of Boardmember Biddle, seconded by Boardmember Hart and by
unanimous vote, the District Board approved the Minutes of December 20, 2011 Fallon
Crossing GHAD meeting; the Minutes of July 16, 2013 Fallon Village GHAD meeting
and the Minutes of the July 16, 2013 Schaefer Ranch GHAD meeting.

4. NEW BUSINESS

Proposed Fiscal Year 2014-15 Budget for the Geologic Hazard Abatement
Districts

7:38 p.m. 4.1

Board President Sbranti opened the public hearing.

There were no comments made by the public.
Board President Sbranti closed the public hearing.

On motion of Boardmember Gupta, seconded by Boardmember Biddle and by
unanimous vote, the District Board adopted

RESOLUTION NO. 1-14

ADOPTING A BUDGET FOR THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2014-15

RESOLUTION NO. 1-14

ADOPTING A BUDGET FOR THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2014-15

RESOLUTION NO. 1-14

ADOPTING A BUDGET FOR THE
FALLON CROSSING (NORTH TASSAJARA)
GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2014-15

5. OTHER BUSINESS- Brief INFORMATION ONLY reports from Board Members
and/or Staff.

6. ADJOURNMENT

There being no further business to come before the Board, the meeting was adjourned
at 7:46 p.m.

Minutes prepared by Caroline P. Soto, District Clerk.

________________________________
Board President

ATTEST: ___________________________
District Clerk
STAFF REPORT DISTRICT CLERK
SCHAEFER RANCH File #360-60
GEOLOGIC HAZARD
ABATEMENT DISTRICT

DATE: August 19, 2014
TO: Honorable President and Board of Directors

FROM: Christopher L. Foss, GHAD District Manager

SUBJECT: Policy Governing Contracting and Purchasing Authority and Procedures for the
Schaefer Ranch Geologic Hazard Abatement District
Prepared By: Steven Yee, Public Works Manager

EXECUTIVE SUMMARY:

The Schaefer Ranch Geologic Hazard Abatement District (GHAD) Board of Directors will
consider adopting a resolution approving a policy governing contracting and purchasing
authority and procedures for Schaefer Ranch GHAD in the City of Dublin.

FINANCIAL IMPACT:

None.

RECOMMENDATION:

Staff recommends that the Schaefer Ranch GHAD Board adopt the Resolution Approving a
Policy Governing Contracting and Purchasing Authority and Procedures for the District.

Reviewed By
District Engineer

DESCRIPTION:

The Schaefer Ranch Geologic Hazard Abatement District (GHAD) is a special entity which is
established separate from the City of Dublin and applies to a specific defined area within the
City. The GHAD is formed under provisions in the California Public Resources Code which
establishes in Section 26500 that a GHAD is a political subdivision of the State and is not an
agency or instrumentality of a local agency. The purpose of the GHAD is to mitigate, prevent,
abate and repair erosion hazards that may directly affect property within the GHAD boundary.

GHAD staff’s role is limited to providing support to the GHAD, coordinating activities undertaken
for the GHAD, administering the GHAD funds and coordinating purchasing and the payment of

ITEM NO. 4.2
Page 1 of 2
expenses associated with the GHAD. GHAD funding is collected as part of property tax bills.
The GHAD can perform maintenance on defined areas and can also accumulate reserves to
address major or extraordinary work such as a landslide repair.

Adopting a contract and purchasing policy for the GHAD is not a requirement, however, formal
adoption of a policy is in keeping with the best practices of GHAD maintenance and operations.
This policy mirrors Dublin Municipal Code Chapter 2.36, Contracts and Purchasing.

NOTICING REQUIREMENTS/PUBLIC OUTREACH:

None.

ATTACHMENTS: 1. Resolution of the Board of Directors of the Schaefer Ranch
Geological Hazard Abatement District Approving A Policy Governing
Contracting and Purchasing Authority and Procedures for the District
2. Exhibit A to the Resolution – Policy on Contracts and Purchasing
Procedure
Page 2 of 2
RESOLUTION NO. ____-14

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SCHAEFER RANCH
GEOLOGICAL HAZARD ABATEMENT DISTRICT
******************

APPROVING A POLICY GOVERNING CONTRACTING AND PURCHASING
AUTHORITY AND PROCEDURES FOR THE DISTRICT

WHEREAS, the Schaefer Ranch Geological Hazard Abatement District
(“Schaefer Ranch GHAD”) was formed pursuant to California Public Resources Code
section 26500 et seq. for the purpose of preventing, mitigating, abating and controlling
geologic hazards; and

WHEREAS, pursuant to California Public Resources Code sections 26574
through 26581, the Schaefer Ranch GHAD has the authority to adopt a policy regarding
contracts and purchasing authority and procedures; and

WHEREAS, pursuant to California Public Resources Code sections 26574(d)
and 26586, the Schaefer Ranch GHAD has the authority to delegate contracting and
and purchasing authority to officers of the District; and

WHEREAS, pursuant to California Public Resources Code sections 26600 and
26574(d), the Board of Directors of the Schaefer Ranch GHAD has the authority to
establish competitive bidding procedures; and

WHEREAS, the Board of Directors desires to adopt a policy governing
contracting and purchasing authority and procedures for the Schaefer Ranch GHAD to
carry out its purpose; and

WHEREAS, the Board of Directors desires to adopt a nearly identical policy to
that which is found in Dublin Municipal Code Chapter 2.36, with necessary
amendments thereto.

NOW, THEREFORE BE IT RESOLVED that the Board of Directors of the
Schaefer Ranch GHAD adopts this Policy on Contracts and Purchasing Procedures,
attached hereto as Exhibit A.

PASSED, APPROVED AND ADOPTED this 19th day of August, 2014, by the
following vote:

AYES:

NOES:
ABSENT:

ABSTAIN:
__________________________
Board President
ATTEST:

______________________________________
District Clerk
2313295.1
EXHIBIT “A” TO RESOLUTION NO. _____-14

GHAD Policy on Contracts and Purchasing Procedures

Sections:
1.010 Adoption of a purchasing system.
1.020 Definitions.
1.030 GHAD Board approval of contracts and
purchases.
1.040 Purchasing Agent designated.
1.050 Purchasing Agent authority for contracts and purchases—
Less than forty-five thousand dollars ($45,000).
1.060 Purchasing award—Factors to be considered for
responsiveness and responsibility.
1.070 Contracts and purchases of general services, supplies and
equipment—Less than five thousand dollars ($5,000).
1.080 Contracts and purchases of general services, supplies, and
equipment—Greater than or equal to five thousand dollars
($5,000) and less than forty-five thousand dollars ($45,000).
1.090 GHAD Board authority for contracts and
purchases—Greater than or equal to forty-five thousand
dollars ($45,000)—Competitive bidding.
1.100 Exceptions to competitive bidding.
1.110 Splitting orders prohibited.
1.120 Purchase orders.
1.130 Availability of sufficient funds.
1.140 Inspection and review.
1.150 Surplus supplies and equipment.
1.160 Public projects.

1.010 Adoption of a purchasing system.

A purchasing system is hereby adopted in order to establish efficient
procedures for the procurement of services, supplies and equipment at the lowest
possible cost commensurate with the level of quality required, to exercise financial
control over purchases, and to clearly define authority for the purchasing function.

1.020 Definitions.

For the purposes of this Policy, the words set out in this section shall have the
following meanings: