SAT® SCHOOL DAY Accommodated Testing Manual

96 Pages·2017·5.65 MB·English

Spring 2018

SAT® SCHOOL DAY

Accommodated

Testing Manual

Look inside for:
ACCOMMODATED TESTING ACCOMMODATED TEST
ROOM PROCEDURES DAY SCRIPTS
SECURITY REQUIREMENTS
About the College Board
The College Board is a mission-driven not-for-profit organization that connects students
to college success and opportunity. Founded in 1900, the College Board was created
to expand access to higher education. Today, the membership association is made
up of more than 6,000 of the world’s leading educational institutions and is dedicated
to promoting excellence and equity in education. Each year, the College Board helps
more than seven million students prepare for a successful transition to college through
programs and services in college readiness and college success—including the SAT®
and the Advanced Placement Program®. The organization also serves the education
community through research and advocacy on behalf of students, educators, and schools.
For further information, visit collegeboard.org.
Contact Us
Contact Information for School Staff
ILLINOIS HELP LINE: 844-688-9995, option 1
EMAIL: [email protected]
ƒ General College Board assessment questions and policies, option 1
ƒ Test materials questions or issues, option 2
ƒ Testing with accommodations, SSD test materials, or to reach the SSD office, option 3
ƒ Test administration or security questions, report test day issues, contact Test

Administration Services or the Office of Testing Integrity (OTI), option 4

Contact Information for
Students and Parents
Contacts for Students and Parents
ILLINOIS HELP LINE: 844-688-9995, option 2
EMAIL: [email protected]
Test Day Complaints
EMAIL: [email protected]
Test Question Ambiguity/Error
EMAIL: [email protected]
© 2017 The College Board. College Board, Advanced Placement Program, AP, SAT, Student Search Service, and the acorn logo are registered trademarks
of the College Board. PSAT is a trademark owned by the College Board. PSAT/NMSQT is a registered trademark of the College Board and National Merit
Scholarship Corporation.
All other marks are the property of their respective owners. Visit the College Board on the web: collegeboard.org.
Illinois Accommodated Testing Manual
2 SPRING 2018 SAT SCHOOL DAY
Contents
2 About the College Board 18 Get Started
19 Using the Scripts
2 Contact Us
20 Testing in the Accommodated Room
2 Contact Information for School Staff
23 Maintain Security in the Testing Room
2 Contact Information for Students and Parents
2 Test Day Complaints 26 SAT Scripts for Testing Accommodated
Students
2 Test Question Ambiguity/Error
26 Begin the Test Here
5 Introduction
27 Distribute Answer Sheets
5 Using This Manual
28 Distribute Test Books
5 New for Spring 2018
30 Specific Format Instructions
6 Testing Basics
31 Script 1: Standard Time for Accommodated
7 Terminology
Students (No Extra Breaks)
8 SAT Test Materials
35 Script 2: Standard Time with Extra Breaks
9 Before Test Day 40 Script 3: 50% Extended Time for One-Day
9 Prepare Yourself Testing
9 Prepare to Serve as SSD Coordinator 45 Script 4: 100% Extended Time
9 Preparing for Testing with Accommodations 51 Script 5: 50% Extended Time for Two-Day
Testing
12 Check and Test Computer Files
56 Script 6: MP3 Audio Format
14 Prepare Your Room for Test Day
14 Prepare Your Students 66 After the Test
15 Prepare Your Preadministration Session 66 Collect Test Materials
15 Conduct the Preadministration Session 67 Before Dismissing Students
68 After Students Leave the Room
18 During the Test
69 Appendix
Illinois Accommodated Testing Manual
SPRING 2018 SAT SCHOOL DAY 3
Accommodated Testing Manual
4 SPRING 2018 SAT SCHOOL DAY
Using This Manual Introduction
Introduction
As the SAT School Day associate supervisor, you
Appendix Resources
play an important role in ensuring the successful
The following resources are provided in the Appendix
administration of the SAT, a key milestone on the
of this manual:
path to college for many students. Taking the state-
provided SAT during the school day in a familiar, ƒ Student Eligibility and ISBE’s Student Information
easily accessible environment allows more students System (SIS)
to participate in College Board programs that support ƒ Overview of Accommodated Timing and Breaks
college access.
ƒ Standard SAT Section Timing Chart—Nonstandard
The Illinois State Board of Education (ISBE) is offering Administration
the SAT to all grade 11 Illinois public school students. ƒ Standard SAT Section Timing Chart—with Extra
The ISBE-provided SAT serves as the state’s high Breaks
school assessment for the purpose of accountability.
ƒ 50% Extended Time SAT Section Timing Chart—
The SAT is provided at no cost to public school
One- or Two-Day Testing
districts in Illinois.
ƒ 100% Extended Time SAT Section Timing Chart
For questions about student eligibility or accounting
ƒ MP3 Audio Format SAT Section Timing Chart
for students in the ISBE’s student information system,
ƒ Sample Nonstandard Administration Report (NAR)
see Student Eligibility Information System (SIS) in the
Appendix. ƒ Sample Nonstandard Test Day Schedule
ƒ Acceptable Calculators
ƒ Photo ID Requirements (for testing students who
Using This Manual are unfamiliar to you)
This manual is for associate supervisors’ use for the ƒ Sample Seating Plans
ISBE-provided SAT School Day testing only (not
ƒ School Day Irregularity Chart
Saturday or Sunday testing) in spring 2018. Please
ƒ Sample Supervisor’s Irregularity Report (SIR)
do not share it with students or anyone else besides
testing staff. ƒ Testing Room Materials Report Form
Where appropriate, the content is organized with tasks
Typographical Icons
(what you need to do), followed by key information
Typographical icons are used throughout the manual to
(what you need to know) related to those tasks. For
draw your attention to specific information and action
example, tasks related to room set up are followed by
items:
key information about seating requirements.
Contact by phone
You’ll also find a list of key terms later in this
Procedures or information for providing
introductory section.
accommodations to students with disabilities
Security requirement
Before the Test
Before the test you’ll need to complete the training,
and you’ll need to prepare your room and materials.
Completing the tasks in this section prepares you for New for Spring 2018
testing.
Important Changes
The College Board is making significant improvements
During the Test to SAT School Day. Some changes that affect you
During the test you’ll read aloud the scripts exactly as
include the following:
they appear in this manual. Scripts appear in tinted
areas; all other text is for your information and not to The answer sheets have changed:
1.
be read aloud. The student data questionnaire (SDQ) is
a.
no longer a separate document. Instead, it’s
combined with the answer sheet. Students can
After the Test
After the test you’ll have a few things to do to wrap up the choose to opt in to Student Search Service®
administration, such as accounting for all materials and and provide answers to the optional questions
returning them to the supervisor. Completing the tasks in about themselves using their answer sheet in a
this section ensures that students receive their scores. session prior to test day.
Accommodated Testing Manual
SPRING 2018 SAT SCHOOL DAY 5
Introduction Testing Basics
The answer sheet includes a testing room code the best guarantee of fair testing and the best possible
b.
field. test day experience.
All forms reference the six-digit Attending
c. As the associate supervisor, you are responsible for
Institution (AI) code.
conducting a secure, valid administration. You are
Test center codes are used only for off-site accountable for everyone in the testing room and
d.
locations. everything that takes place there. You will account for
The Nonstandard Administration Report (NAR), all testing materials, conduct the testing, appropriately
2.
which your SSD coordinator pulls from SSD Online, document irregularities, and monitor students to
includes all students testing with accommodations. ensure a fair administration.
Listed students are grouped together by students
If you also serve as the SSD coordinator for your
who can test on the primary test day and students
school, you will have other responsibilities as
who can test during the accommodated window.
well. The SSD coordinator works with students to
Student information also includes the materials
apply for College Board–approved accommodations
to use, group type (for room assignment), and
through the SSD online portal. In addition, the SSD
appropriate testing script(s).
coordinator accesses and prints the NAR and assists
Your supervisor may assign a three-digit code to the SAT School Day supervisor in determining
3.
each test room to allow more timely identification of testing rooms and staff needed for administering
answer sheets related to any reported irregularities. the test with accommodations. All testing materials,
Admission tickets are no longer issued, making your including nonstandard materials for use during the
4.
test administration easier and more manageable. accommodated testing window, are shipped to the
supervisor; however, the SSD coordinator can assist
Testing for students with accommodations has
5. in ensuring the secure storage and timely return of any
changed: Students approved to test with certain
materials that remain in use after standard materials
accommodations will no longer test using pink test
used on the primary test date have been returned for
books. See the Nonstandard Administration Report
scoring.
(NAR) to determine which students will test with
what book and which script applies to their testing.
Test Sections and Timing
This year, we are expanding the number of languages
6. Everyone testing on the primary test date will need
supported for English language learners (ELL
to begin testing at the same time. Use the sample
students) using glossaries or translated directions.
schedule in the Appendix to aid in planning.
Your supervisor will provide these materials to you if
needed by the students testing in your room. The SAT is composed of several tests that follow the
same order in every test book.
Evidence-Based Reading and Writing: Includes a
Testing Basics Reading Test and a Writing and Language Test. Each
test is composed of multiparagraph passages and
About the SAT multiple-choice questions.
The SAT is part of a closely aligned suite of assessments
that reflects what students are already learning in their TIME ALLOTTED:
classrooms and helps educators monitor student progress. ƒ 65 minutes for Reading
Visit collegeboard.org/illinois to learn more about the
ƒ 35 minutes for Writing and Language
SAT Suite of Assessments.
Math: Includes two portions: one that permits
The SAT focuses on the skills and knowledge that calculator use and one that does not. Each portion is
current research indicates are essential for career and composed of multiple-choice and student-produced
college success. response questions.
TIME ALLOTTED:
Standardized Testing ƒ 25 minutes for Math Test – No Calculator
Uniform procedures are essential to a standardized
testing program. To ensure comparable scores, testing ƒ 55 minutes for Math Test – Calculator
staff must follow the same testing procedures and give SAT Essay (in separate book): Students are asked to
instructions exactly as they appear in this manual. read a passage and analyze how the author builds an
argument to persuade an audience.
Please ensure that you comply with all applicable laws,
including those relating to discrimination. By strictly TIME ALLOTTED:
following our policies and procedures, you give students ƒ 50 minutes
Illinois Accommodated Testing Manual
6 SPRING 2018 SAT SCHOOL DAY
Terminology Introduction
may result in an invalidated test score or a required
Accommodated Testing Overview
makeup. Refer to the Irregularity Chart in the Appendix
The College Board is dedicated to ensuring that students
for more information.
with disabilities receive appropriate accommodations
on tests, such as braille, large-print tests, and extended Litho code: Eight-digit serial number listed on the
time. Using the College Board’s SSD Online system, SSD answer sheet at the bottom right corner of the first
coordinators can manage student requests and approvals page. This code is used when reporting irregularities.
for accommodations. Once approved, students remain
Master Student List: The list of test takers developed
approved for College Board accommodations until one
by the test supervisor for a test administration at a
year after high school graduation. See “Preparing for
particular test site or school.
Testing with Accommodations” for more information.
Nonstandard Administration Report (NAR): A list of
students approved for accommodations who are taking
a specific test. Generated in SSD Online, it includes
Terminology
detailed information about the accommodations the
Key Terms students are approved for.
The following terms are used frequently in this manual.
Pre-ID label: Label provided for each student included
Accommodated testing window: Designated period in the bulk registration (preidentification) file submitted
beginning on the primary test date during which students by ISBE. The pre-ID label is applied to the answer
with certain accommodations are eligible to test. sheet before the test.
AI code: A six-digit code that identifies an attending Room proctor: Person responsible for assisting the
institution. Each attending institution has a unique AI associate supervisor with monitoring students in the
code. This code is sometimes referred to as a school code. testing room.
Associate supervisor: Staff member responsible for Room roster: The list of students assigned to a
conducting a secure and fair test administration and for particular testing room.
reading the scripts aloud to students. Accountable for
Services for Students with Disabilities (SSD)
and monitors everyone and all testing materials in the
Office: College Board department that supports
testing room.
accommodation requests and accommodated testing.
College Board–approved accommodation: A change
SSD coordinator: School staff member who works with
in the format or administration of a test to provide
students to apply for accommodations through the
access for a person with a disability and produce
SSD Online portal, accesses and prints the NAR for the
college-reportable scores. Must be approved by the
supervisor, and assists the supervisor in determining
College Board. Some examples include extended
testing rooms and staff needed for administering the
testing time, special formats of the test, large-block
test with accommodations.
answer sheets, readers, writers, sign language
interpreters for spoken test instructions, extended or State-allowed accommodation (SAA): An
more frequent rest breaks, and others. accommodation that may be available to your students
that does not result in a college- or scholarship-
ELL: English language learner.
reportable score, and is applicable only to state-
ETS: Educational Testing Service. The College Board provided SAT School Day testing.
partners with ETS to support test administration in
Supervisor’s Irregularity Report (SIR): Scannable
various capacities.
form used to document any irregularities that occur,
Hall proctor: Person responsible for monitoring the including security incidents, misconduct, test question
hallways during testing. errors or ambiguities, other incidents or disturbances,
or student complaints.
Invalidated score: Score that is canceled by ETS
or the College Board because of an irregularity. For Test supervisor: The staff member responsible
some irregularities, students will be allowed to take a for managing the test site and testing staff and for
makeup test to receive a score. ensuring all test materials are handled securely. The
person assuming this role is expected to be at the
Irregularity: A problem, disruption, or unacceptable
school to supervise all activities related to testing,
behavior during a test administration. An irregularity
including accommodated testing.
Illinois Accommodated Testing Manual
SPRING 2018 SAT SCHOOL DAY 7
Introduction SAT Test Materials
ƒ If possible, staff should include the last name of

each student. If any issues arise, the chart will be

SAT Test Materials
used in investigating the reported irregularity.

The supervisor will provide all the necessary materials
ƒ The associate supervisor should check the number
needed on test day for your room.
of Essay books received from the supervisor and
record the number returned to the supervisor.
Test Books
The test books for students who are required to test on
SAT School Day Supervisor’s
the primary test date have covers with purple accents.
Irregularity Report (SIR)
They display the test name (SAT with Essay), along You will receive at least one blank SIR to use in the
with important notes for the student. You’ll also have event an irregularity occurs during School Day testing.
Essay books to distribute. An essay icon appears on The testing staff performs a critical role in reporting
covers for both the SAT with Essay test books and the any and all irregularities and affected students.
separate Essay books.
Without information, we can’t resolve issues that arise.
Students testing with accommodations may use All SIRs submitted are thoroughly reviewed. Refer to
standard purple test books or accommodated materials the irregularity chart in the Appendix in this manual for
that are blue or lime green, depending on their instruction on when to fill out an SIR.
approved accommodations. See a copy of the NAR for
more information.
Request to Cancel Scores Form
Students use this form to request score cancellation.
Direct students to fill out the form with exactly the
Rosters
Each associate supervisor will receive a roster for their same information that is given on their answer sheet or
room from the supervisor. This roster will be used to pre-ID label, if applicable.
confirm who should be in your testing room and record
Students must sign and date the form and submit it in
any absences. The information from the room roster
one of the following ways:
will be used by the supervisor to plan for any students
that require a makeup administration. ƒ Hand the form to the testing staff before leaving on
the day of the test.
ƒ Fax the form to the number indicated no later than
Forms and Reporting
You need to be familiar with the reports and forms used 10:59 p.m. on the fourth business day following the
in the testing room. date testing ends.
ƒ Send the form by overnight delivery to the address
Testing Room Materials indicated, to arrive no later than 10:59 p.m. on the
Report Form (Required) fourth business day following the date testing ends.
You are required to return a completed Testing Room
Scores cannot be canceled by email or phone.
Materials Report form for each testing room with
your used answer sheet shipment. The Testing Room Inform the student that their scores will still be sent
Materials Report form is provided on the back cover of to the state and district and will be accessible to your
this manual. school, but will not be sent by the College Board to the
ƒ The supervisor uses the Testing Room Materials student’s chosen colleges or scholarship organizations.
If a student’s score is canceled due to illness and they
Report form to indicate testing room information,
test on the makeup test day, ISBE will receive only the
including the associate supervisor assigned to the
makeup scores.
room, the testing room code, and the test materials
issued to the associate supervisor. In cases of equipment failure or illness, the associate
ƒ Inside the testing room, the associate supervisor
supervisor must sign the form for students who decide
uses the Testing Room Materials Report form to
to cancel their scores using the Request to Cancel
check the testing materials received against the
Scores form. Fill out an SIR in these cases. An SIR is
serial numbers listed on the form.
not necessary for other cancellation situations.
ƒ As indicated in the scripts, the associate supervisor
uses the seating chart on the back of the Testing
Room Materials Report form to record the
serial number of each multiple-choice test book
distributed to each seat in the room.
Illinois Accommodated Testing Manual
8 SPRING 2018 SAT SCHOOL DAY
Prepare Yourself Before Test Day

Before Test Day
Request Accommodations
Prepare Yourself
All accommodations must be approved by the College
TASKS Board. Some accommodations will be automatically
ƒ Participate in training if you haven’t already. approved upon submission of request, while others
ƒ Read this entire manual. will require documentation. Approvals that require
documentation review may take up to seven weeks to
ƒ Uniform testing conditions depend on your reading
process from the date we receive all documentation.
the scripts exactly as written in this manual. Take
time to study the scripts and timing before test day. ƒ A school staff person must be identified in the system
ƒ Meet with your test supervisor to ensure you
as the SSD coordinator. For detailed instructions on
how to get access, see collegeboard.org/ssdonline.
have plans in place for testing students with

The school must have an SSD Coordinator Form on
accommodations.

file with us for the SSD coordinator to submit online
ƒ Sign the Testing Staff Agreement.
SSD requests and view student information.
ƒ Conduct a preadministration session at your

ƒ The SSD coordinator is responsible for submitting
supervisor’s direction.

accommodation requests through SSD Online.
Work with Supervisor
Prepare to Serve as The SSD coordinator will need to supply the supervisor
with:
SSD Coordinator
If you are the SSD coordinator for your school, you ƒ A copy of the NAR. The SSD coordinator will need
will have some additional tasks to complete to ensure to review the students listed on the NAR to confirm
that students who need accommodations can test that all students are reflected as anticipated. Any
successfully. student approved for accommodations who is
eligible to test but who doesn’t appear on the NAR
can be selected through SSD Online.
Review Approved Students
ƒ Identify students who will be testing this year and ƒ Notification when they are alerted by email of the

confirm accommodations. College Board decision for an accommodations

ƒ Use the dashboard to lookup students, or print
request to update the Master Student List.

the eligibility roster. The roster lists all students
ƒ A list of needed personal assistants for staffing

approved for accommodations at your school.
purposes.

ƒ For new students or students who need ƒ Help with setting up any computers for typed

accommodations that have not yet been requested, essays or USB formats.

submit a request in SSD Online. ƒ Assistance with planning for rooms and materials.
ƒ For students with previously approved

accommodations, verify:
Download and Verify the NAR
Š The accommodations approved match You will need to supply the supervisor with the
NAR regularly in the weeks leading up to the
the student’s current identified IEP/504
test administration. An updated NAR can be
accommodation needs.
accessed through SSD Online and will be available
Š The student’s name, birth date, and graduation
approximately 4 weeks prior to the primary test day.
date are correct.
Š The student is receiving the testing
accommodation on school and district
Preparing for Testing
assessments.
ƒ For any students no longer at your school, notate with Accommodations
the information on the eligibility roster. Fax the Review the tasks and key information that apply to the
roster to [phone] to have students removed accommodations you are providing in your room.
from your dashboard and reports.
The College Board requires preapproval for all
accommodations. Providing accommodations without
authorization may result in the student’s scores being
Illinois Accommodated Testing Manual
SPRING 2018 SAT SCHOOL DAY 9
Before Test Day Preparing for Testing with Accommodations
invalidated. To help ensure that the students testing in Review the chart “Overview of Accommodated Timing
your school receive reportable scores, provide testing and Breaks” in the Appendix, and map out any shifts from
accommodations only under one of the following one script to another that might be needed in your room.
conditions:
These are the scripts:
ƒ The student appears on the online NAR accessed

ƒ Script 1: Standard Time for Accommodated Students
by the SSD coordinator.

ƒ Script 2: Standard Time with Extra Breaks
ƒ Your SSD coordinator has verified the student’s

eligibility with the College Board SSD office.
ƒ Script 3: 50% Extended Time for One-Day Testing
ƒ The student has a documented College Board
ƒ Script 4: 100% Extended Time
approval for accommodations.
ƒ Script 5: 50% Extended Time for Two-Day Testing
ƒ The student is included in the school’s ƒ Script 6: MP3 Audio Format
online dashboard of students with approved
accommodations (available to the SSD coordinator Plan for Computer Usage
If you are testing students with any of the following
through the SSD Online system).
accommodations, your school must provide a computer
Students who are approved for accommodations will
for the student:
fall into these groups, as indicated on the NAR:
ƒ Computer use for the Essay
ƒ Those who will use standard (purple) testing
ƒ MP3 audio format
materials and must test on the primary School Day
test date, and ƒ ATC format
ƒ Those who will use accommodated (blue) testing
ƒ An electronic braille writer must be connected to

materials and may test on any day during the
a monitor so that the proctor can see what the

accommodated testing window.
student is typing. In addition, a student may not

use a personal computer or a computer belonging

ƒ Those who will use testing materials for SAAs

to their family as a braille writer.

(lime green) may test on any day during the

accommodated testing window.
Make sure necessary computers are provided in your
room and that they are not connected to the internet.
Accommodated students must adhere to all standard
testing administrative procedures, requirements, ƒ For students using MP3 audio or ATC format, make
and timing regulations, unless otherwise approved sure the computers have USB ports.
as an accommodation. Students approved to test
ƒ For students approved to use a computer for the

with accommodations cannot elect to test without
Essay, make sure the computer provides word

those accommodations unless they present a written
processing software. The computer must be

statement signed by a parent/guardian or by the
attached to a working printer.

student if over 18 years of age.
ƒ Test the equipment before test day and ensure that
TASKS important precautions for electronic equipment are
followed. See “Prepare Your Room for Test Day” later
Prepare to Use the Scripts in this section for related tasks and information.
Your supervisor will provide a copy of the NAR
with the students assigned to your room and their Plan for Personal Assistants and Aids
accommodations. A day or two before test day, review Students may be approved for accommodations such
the list and make sure all of the students in your room as a reader to dictate test questions, or a computer,
are taking the same test with the same timing. There braille device, or scribe to record responses. You will be
are six test scripts for the SAT based on the type of provided additional materials (for example, a Reader’s
accommodation(s) a student is approved for. The first Script) for personal assistants. Be ready to distribute
three scripts may be used with either the standard these materials to the assistants when you distribute
(purple) materials on the primary test day or with other test materials during the test administration.
specific accommodated (blue or lime green) materials
If you are testing students who need the following
during the testing window. The second three scripts
accommodations, plan ahead to provide them.
are used with the specific accommodated (blue or lime
green) materials during the accommodated testing ƒ Students assisted by a reader or a scribe:
window. Take time to study the section “Using the Š Will test with at least 50% extended time (or
Scripts” under “During the Test” to make sure you are more, depending on their accommodations).
ready to use the correct scripts for the students assigned
Š Students using a reader or scribe will test over
to your room.
two days.
Illinois Accommodated Testing Manual
10 SPRING 2018 SAT SCHOOL DAY