Instructions to depository libraries

80 Pages·2000·3.6 MB·English

by  U.S. Government Printing Office

GOVERNMENT
SJl U.S. PRINTING OFFICE
PROGRAM
FEDERAL DEPOSITORY LIBRARY
TO
INSTRUCTIONS
DEPOSITORY
LIBRARIES
2000
Revised July
Library Programs Service
Superintendent of Documents
U.S. Government Printing Office
Wasliington, DC 20401
U.S. Government Printing Office
Micfiael F. DiMario, Public Printer
Superintendent of Documents
Francis ]. Bucicley, Jr.
\
Library Programs Service
Gil Baldwin, Director
Library Division
Sheila M. McGarr, Chief
1
Instructions to Depository Libraries
2000
Revised 3uly
Library Programs Service
Superintendent of Documents
U.S. Government Printing Office
Wasliington, DC 20401
2000
\
Table of Contents
Preface v
Introduction vii
Chapter 1: Federal Depository Status 1
Chapter 2: Collection Development 5
Chapter 3 Bibliographic Control 11
:
Chapter 4: Maintenance 19
Chapter 5: Human Resources 27
Chapter 6: Physical Facilities 29
Chapter 7: Public Service 31
Chapter 8: Cooperative Efforts 35
Chapter 9: Regional Services 39
Exhibits 43
Appendix A: Glossary 57
Appendix B: List of URLs for FDLP/GPO Sites 61
Index 65
Instructions to DepositoryLibraries iii Rev. July2000

Preface
The basic operating principles ofthe Federal Manual was prepared by a committee of
Depository Library Program (FDLP) are depository librarians, in conjunction with
stated in its authorizing legislation, Title 44, Library Programs Service staff. It suggests
United States Code, Chapter 19. Additional and recommends, rather than prescribes,
rules, regulations, and guidelines are methods of operation.
necessary to successfully accomplish the
goals of a program with the complexity and The Guidelines for the Federal Depository
scope ofthe FDLP. The Instructions to Library Program, a Manual appendix, state
Depository Libraries, together with the program and performance goals and
Federal Depository Library Manual and the minimum standards for depository libraries
Guidelines for the Federal Depository and for the Government Printing Office.
Library Program form the body of They should be referred to when establishing
regulations governing the operation ofthe a depository or when writing service and
FDLP. performance policies for an FDLP library.
The Instructions to Depository Libraries are The Guidelines were prepared by the
the official rules and regulations ofthe Depository Library Council to the Public
Federal Depository Library Program. These Printer, in conjunction with the entire
Instructions are prepared by Library depository library community, and were
Programs Service staff and form the basis for endorsed by the Public Printer. The purpose
evaluating depository library operations in ofthe Instructions, Manual, and Guidelines
self-studies and inspections. is to ensure that Federal Government
information products are readily accessible to
The Federal Depository Library Manual is a the public through the FDLP.
practical guide for carrying out FDLP
operations in depository libraries. The
Instructions to DepositoryLibraries V Rev. July2000

Introduction
The Federal Depository Library Program
(FDLP) was established by Congress to 2. Providing for the proper maintenance of
ensure that the American public has access to the Federal depository materials entrusted
its Government's information (Title 44, to the individual depository's care.
United States Code, Chapter 19). For more
than 140 years, depository libraries have 3 Providing service to meet Government
.
supported the public's right to Government information needs of the local community
information by collecting, organizing, and and surrounding area.
preserving it, and by providing assistance to
users. As these three areas touch on nearly every
aspect of library operations, the Instructions
The FDLP is based upon three principles: to Depository Libraries are issued in order to
give more specific guidance to documents
1. With certain specified exceptions, all staff. The Instructions are organized into
Federal Government information nine chapters. Each chapter deals with a
products shall be made available to specific aspect of the depository operation.
Federal depository libraries.
All depositories must conform to the
2. Federal depository libraries shall be procedures set forth in these Instructions.
located in each State and U.S.
Congressional District in order to make The Instructions to Depository Libraries are
Government information products widely the official rules and regulations ofthe
available. Federal Depository Library Program.
Depository librarians must ensure that all
3 That Federal Government information in personnel concerned with any aspect ofthe
.
all media shall be available for the free depository operation are made aware ofthe
use ofthe general public. importance ofthe Instructions. Depository
staff should review the Instructions at least
Chapter 19 ofTitle 44 ofthe United States semiannually. Any questions can be sent via
Code is the authority for the establishment askLPS at
and operation ofthe FDLP. Materials
received in deposit by libraries remain the • <http://www.access.gpo.gov/su_docs/
property of the U.S. Government. Libraries fdlp/tools/asklps.html>
become the custodians of these resources.
The legal responsibilities of Federal or by e-mail at
depository libraries fall into the broad
categories of access, maintenance, and • <asklps@gpo gov>
. .
service:
Ifyou would like an additional copy of the
1. Providing for free public access to Instructions, an electronic version can be
Federal Government information
found at
products regardless of format.
Instructions to DepositoryLibraries vii Rev. July2000
.
• <http://www.access.gpo.gov/su_docs/
>
fdlp/pubs/instructions
Documents staff may request additional
written materials or information by mail,
telephone, or e-mail to:
Chief, Depository Services
U.S. Government Printing Office
Library Programs Service (SLLD)
DC
Washington, 20401
Phone: [phone]
Fax: [phone]
E-mail: [email protected]
Instructions to DepositoryLibraries