ERIC ED348060: Cataloging. ERIC Processing Manual, Section V.

207 Pages·1992·10.1 MB·English

by  ERIC

DOCUMENT RESUME
ED 348 060
IR 054 281
AUTHOR
Weller, Carolyn R., Ed.
TITLE
Cataloging. ERIC Processing Manual, Section V.
INSTITUTION
ARC Professional Services Group, Rockville, MD.
Information Systems Div.; Educational Resources
Information Center (ED), Washington, DC.; ERIC
Processing and Reference Facility, Rockville, MD.
SPONS AGENCY
Office of Educational Research and Improvement (ED),
Washington, DC.
PUB DATE
92
CONTRACT
RI890020n1
NOTE
209p.; Supersedes previous edition ED 219 086.
Loose-leaf, updated continuously. Section 5 of the
ERIC Processing Manual (IR 054 276).
AVAILABLE FROM
ERIC Processing and Reference Facility, 1301 Piccard
Drive, Rockville, MD 20850-4305 ($7.50).
PUB TYPE
Guides - General (050) -- Information Analyses
- ERIC
Clearinghouse Products (071) -- Reference Materials
-
General (130)
EDRS PRICE
MF01/PC09 Plus Postage.
DESCRIPTORS
*Cataloging; Check Lists; *Classification; Databases;
Indexing; Information Retrieval; Information Storage;
*Library Technical Processes
IDENTIFIERS
*ERIC
ABSTRACT
Rules and guidelines are provided for ERIC catalogers
and editors engaged in capturing bibliographic data
for the documents
and journal articles entered into the ERIC database. A
general
discussion of the principles of ERIC cataloging, definitions
used,
use of mandatory vs. optional data elements, etc. is provided
in the
Introduction. The body part of the section is organized
alphabetically by the keyword of 24 data elements:
Abstract/Annotation; ERIC Accession Number; Audience;
Author;
Availability (Other Than EDRS); Clearinghouse Accession
Number;
Contract/Gramt Number; Descriptors;
Geographic Source; Government
Status; Identifiers; Institution; Issue (of
Abstract Journal);
Journal Citation; Language; Level of Availability
(at EDRS); Note;
Pagination; Publication Date; EDRS Price Code;
Publication Type;
Report Number; Sponsoring Agency; and Title. Within
each data element
the material is organized by:
(1) Profile--displaying the
name of the
element, the keyword used in entering the data
element, files
("Resources in Education" and "Current Index
to Journals in
Education") in which the data element
appears, mandatory/optional
status, ERIC component supplying the data, character
set (alphabetic,
numeric, and spec;,al used), subfields, field lellgth,
and field ID
number on the ERIC magnetic tape);
(2) Typical Entry; (3)
Text--including rules and guidelines,
relationship to other fields,
any authority lists;
(4) Summary of Significant Rules;
and (5)
Examples. Several of the data elements have associated
authority
lists (country names, language names, publication
types, etc.). Three
attachments are included: (1) Obsolete/Discontinued
Fields (a 3-page
description); (2) Cataloging Specific
Types of Documents; and (3)
CENDI/COSATI Guidelines for "Organization
Names" (extracted from its
"Guidelines for Descriptive Cataloging of Reports").
(CRW)
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ATIONAL RESOURCES INFORMATION
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.
Processing Manual
Rules and Guidelines for the Acquisition, Selection,
and Technical Processing of Documents and Journal
Articles by the Various Components of the ERIC Netwo*
Section V: Cataloging
June 1992
Educational Resources Information Center
(ERiQ
US Depadment of Ed
on
Nil*
i
110;0
CATALOGING
TABLE OF CONTENTS
V- xi
Sxmaisty of Significant Rides
CATALOGING
sr-
V.
1
V- 1
Introduction
A.
V- 1
General
1.
V- 2
2.
Principles of ERIC Cataloging
Relationship of I3PM Guide lines/Rules to Data in Online,
3.
V- 3
Print, or CD-ROM Versions of the Database
V- 3
Definitions
A-
V- 6
Mandatory vs. Optional Data Elements
5.
V- 7
Claminghouse Input vs. ERIC Facility (or CUE Publisher) Input
6.
V- 7
Data Elements No Longer in Use
7.
V- 7
Processing/Cataloging Speciftc Document Types
8.
V 9
Data Elements
B.
Abstract/Annotation
V- 13
1.
V- 15
&annuity of Significant Rides
2.
ERIC Accession Number
V- 19
V- 20
Summary of Significant Rules
3.
Audience
V- 21
V- 21
a.
General
Primary Targets and Secondary Thrgets
V- 23
b.
V- 26
What Kind of Document Is Thrgeted for Researchers
c.
V- 26
Overlap Between Audiences
d.
V- 26
Historical Background
e.
V- 27
Summary of Significant Rules
Author
4.
V- 29
V- 29
a.
General
Determination of Authorship
V- 29
b.
V- 30
c.
Format of Names
d. Punctuation
V- 31
V- 32
Summary of Significant Rules
CATALOGING
V- 35
Availability (Other Than EDRS)
S.
V- 35
a.
General
V- 36
Rout of Availability Information
b.
V- 37
Field
The Relationship between Document Level and the Availability
c.
V- 37
Level 1 (Available from EDRS in MF and PC)
(1)
V- 37
Level 2 (Available horn EDRS in MF only%
(2)
V- 37
Level 2 (Not Available from EDRS)
(3)
V- 38
Multiple Sources of Availability
d.
V- 38
Loan Documents
e.
V- 38
Supporting Documentation/Audiovisual/Multimedia Materials
f.
V- 39
Special Affangements
g.
V 39
Use of Availability Held in CUE
h.
V- 41
Sunvnary of Significant Rules
V.45
Clearinghouse Accession Number
6.
V- 45
General
a.
V- 47
RIE Documents
b.
V- 47
. .
Clearinghouse Accession Numbers May be Re-Arranged .
(1)
V- 47
Clearinghouse Accession Numbers Should Not be Re-Used .
(2)
V- 47
Number on the Document and on the Resume Must Agree
.
(3)
V 47
CUE Articles
C.
V- 48
Summary of Significant Rules
V- 49
Contract/Grant Number
7.
V- 49
Genetal
a.
V- 50
Poems in Government Contract Numbers
b.
Office of Educational Research and Improvement (OW
c.
V- 50
Contract Numbers
V- 51
Slummy of Significant Rules
V- 53
Descriptors
8.
V- 53
General
a.
V- 53
Indexing Depth
b.
V- 53
Major Descriptors
c.
V- 54
Educational Leveling 'Dams
d.
V- 54
Publication Type Terms
e.
V- 54
Format
f.
V- 56
Summary of Significant Rules
4
CATALOGING
e
9.
Geographic Serum
V- 59
a.
V- 59
General
V- 60
b.
Geographic Authority List
Geowphic Source and Document's Subject
c.
d.
V- 60
Detennination of What Nagle lb Use
Only Cityilbwn Known
V- 60
(1)
Joint Authors asul/or Institutions Located in Different
(2)
States or Subdivisions of One of the Four
V- 60
English-Speaking Counties
Joint Authors andefor Instiations Located in
(3)
V- 60
Different Coauthor
V- 60
(4)
Author Localkm vs. Conference Location
Change in Author's Location
(5)
V- 61
Corporate Author (Preparkg Institution) Location vs.
(6)
Author's Location
V- 61
V- 61
Document Distributkm Location
(7)
Government Agency Location
V- 61
(8)
Analytics
V- 61
(9)
'Typical Errors in This Field
V- 61
e.
Estorical Background of Data Element
f.
V- 61
V- 62
Summary of Significou Rules
Government Status
10.
V- 67
a.
V- 67
General
b.
Governmental Documents within tire United Stales
V- 67
(1)
Exclusion of Schools, Colleges, Universities
V- 68
V- 68
Authorities for Determining Govermnental Units
(2)
c.
Governmental Documents Outside the United States
V- 68
Permissible Mums
d.
V- 69
Ifistorical Background
e.
V- 69
Summary of Significant Rules
V- 70
Identifiers
11.
V- 73
a.
General
V- 73
Indexing Depth
b.
V- 73
V 73
Major Identifiers
c.
Stunmary of Significant Rules
V- 74
5
hoc 1992
V-fii
ERIC Processing Mond
CATALOGING
V- 77
Institution
12.
.f
V- 77
General
a.
V- 77
Determination of a Corponate Author
b.
V- 78
( 1)
Corporate Author vs. Author Affiliation
V- 78
( 2)
Conference Presentations
V- 78
( 3)
Doctoral Dissertations/Master's Theses
V- 78
Commercial Publishers, University Presses, GPO
( 4)
V- 78
( 5)
Sources of Journals, Serials, etc
V- 78
( 6)
Analytics
V- 79
Corporate Source vs. Sponsoring Agency
( 7)
U.S. department of Education, Its Subdivisions,
( 8)
V- 79
and Contractors
V- 79
( 9)
Contractor/Subcontractor Relationship
V- 80
(10)
Consortia
V- 80
Organizations with Multiple Hosts or Locations
(11)
V- 80
Associations with No Permanent Mdress
(12)
V- 80
CUE Records (Journal Articles)
c.
V- 81
Cataloging and/or Establishment of Organizational Names
d.
V- 81
ERIC Source Directory
e.
V- 84
Ilistorical awArground of Entries in Source Directory
f.
V- 85
Summary of Significani Rules
V- 37
Issue (of Abstract Journal)
13.
V. $9
Journal Citation
14.
V- 89
General
a.
V- 89
Citation Format
b.
V- 90
Abbreviations and Conversions
c.
V- 91
Journal Articles in CUE
d.
V- 91
Validation of Journal Mlles
(1)
V- 91
Validation of Citation Format
(2)
V- 91
Source Journal Index (SJ1)
(3)
V- 92
"Oneshor Articles
(4)
V- 92
Journal Articles, Journal Issues, and Journal *Runs" in RIE
e.
V- 92
Journal Ankles
(1)
V- 93
Journal Issues
(2)
V- 93
Journal "Runs"
(3)
V- 93
Compendiums of Journal Articles/Columns/Features
(4)
V- 93
Reprints and "lb Be Published" Articles
(5)
V- 93
Theme Titles of Theme Issues of Journals (in RlE and CUE)
1.
V- 94
Dual Coverage (Articles in CUE; Issue Runs in RE)
g.
V- 95
Summary of Significant Rules
6
June 1992
V-iv
11R1C Processing Manual
CATALOGING
e
V- 99
Language
15-
V- 99
General
a.
Itstorical Background of Field
V-100
b.
V-102
Summary of Significant Rules
Level of Availability (at EDRS)
V-105
16.
General
V-105
a.
. . .
Level 1 Documents (Available from EDRS in Both MF and PC)
V-106
b.
.
Level 2 Documents (Available from EDR.S in MF Only)
V-107
c.
Level 3 Documaus (Not Available from EDRS)
V-108
d.
Summary of Significant Rules
V-109
Note
17.
V-111
General
V-112
a.
General Guidelines
V-112
b.
Conference Papets, Speeches, etc
V-113
c.
Dissestations, Theses, Practicurn Papers, Research Papers,
d.
Exit Projects
V-114
-
Related Documents
e. V-114
Analytics
V-116
f.
V-117
"In" Notes
g.
Extracts, Summaries, Derivations, etc., from Larger Documents
V-117
h.
Documents with Legthility/Reproducibility Problems
V-117
1.
Copyrighted Sep- lents of Documents
j.
V-118
V-119
Translation
k.
hrucellaneous Data
V-119
1.
V421
Use of Note Field in CUE
m.
Ilistorical Background of the Note Field
V-121
n.
Summary cf Significant Rules
V-122
Pagination
18.
General
a.
V-125
General Guidelines
V-125
b.
Procedures for Arranging and Pagination Level 1 and 2 Documents
V-126
c.
. .
Recording the Pagination
V-127
d.
Additions to the Page Count
V-127
e.
CATALOGING
V-129
Publication Date
19.
V-129
Cataloging RJB Publication Dates
a.
V-129
General
(1)
Importance of the Publication Date Field
(2)
V-130
and Its Mandatory status
V430
CUE Journal Articles
b.
V431
Summary of E.gnificant Rules
V-133
RIMS Price Code
24.
V-135
Publication Type
21.
V-135
a.
General
V-135
Reason for the Field
b.
V-136
Astignment of Publication Type
c.
V-137
Publication Type/Descriptor Relationship
d.
V-138
Publication lYpe Groups
e.
V-139
Special Projects
f.
V-139
Historical Background of the Data Element
g.
V-140
Summary cf Significant Rules
V-153
Report Number
22.
V-153
a.
General
V-153
Format
b.
V-153
Cataloging Report Numbers
c.
V-153
Hyphens for Spaces
(1)
V-154
Descriptive Words Within the Number
(2)
V-154
Non-Distinctive Repon Numbers
(3)
V-154
Abbreviations
(4)
V-156
Forming Valid Report Number Prefixes
(5)
V-157
International Standard Book Numbers
d.
V-157
International Standard Serial Numbers
e.
V-158
Multiple Report Numbers
f.
V-158
Congressional Documents
g.
V-159
h.
ERIC Digests
V459
Non-Report Numbers
i.
V-160
j.
Special Projects
V-160
Repoli Numbers Assigned by Major Report Processing Centers
k.
V-161
Summary of Significant Rules
CATALOGING
e
V-163
Sponsoring Agency
23.
V-163
Summaty of Significant Rules
24. Title
V-167
Gateral
V-167
a.
Main litleilitle Proper
V-164
b.
V-167
Alternative Titles
c.
Parallel Tides
V-168
d.
Non-English Title;
V-168
e.
Acronyms/Abbreviations in hides
V-169
f.
Fabricated lides/Supplied Titles
V-169
g.
V-170
Subtitles
h.
V-172
Mu Id-Volume Documents
i.
j.
Conference Proceedings hides
V-173
V-174
Congiessional Hearing Titles
k.
Journal "Theme Issue* Titles
V-174
1.
V-175
Journal "Runs"
m.
Dates as Part of a lide
V-175
n.
Institutional Int`onnation in the Tide
V-175
o.
Duplicate Tides
V-176
p.
V-176
Different Documents
(1)
Duplicate Documents
V-177
(2)
Long Tides
V-177
q.
Ptmctuation and Capitalization of Titles
V-177
r.
V-179
Summary of Significant Rules
Attachment 1:
Obsolete/Discontinued Fields
Attachment 2:
Cataloging Specific Types of Documents
Attachment 3:
CENDI/COSATI Guidelines for "Organization Name(s)"
e
CATALOGING
LIST OF ILLUSTRATIONS
V- 4
Completed RIE Resume
Figure V-1A:
V- 5
Completed CLIE Resume
Figure V-1B:
V- 6
List of Mandatory Data Elements
Figure V- 2:
ERIC Data Elements (Showing Responsibility for Each Element, Keyword,
Figure V- 3:
V- 8
Re in Which Used, and Mandatory/Optimal Status)
V- 11
Figure V- 4:
Sample Data Element Description
V- 12
ERIC Character Set
Figure V- 5:
V- 22
Audience Aut1,ority List
Figure V- 6:
V- 24
Audience Type Defined by Types of Staff/Jobs
Figure V-7A:
V. 25
Audience Type Defined by Examples of Types of Documents
Figure V-7B:
V- 40
Postal Abbreviations far the United States
Figure V- 8:
V- 46
ERIC ClearinghousesA Complete List (with Prefixes)
Figure V- 9:
V- 64
Geographic Authority List
Figure V-10:
V-101
Language Authority Lig
Figure V-11:
V-134
Price Conversion 'Bible
Figure V-12:
V-137
Descriptors Corroponding with Publication TYpe Categories
Figure V-13:
V-143
ERIC Publication TypesSummary
Figure V-14:
V-149
Publication Types (with Scope and Definition)
Figure V-15:
Guide for Assigning PUBTYPE Codes (A Cross-Reference from Specific Kinds
Figure V-16:
V-141
of Domments to Most Applicable Publication Type Code)
V-155
Abbreviations Commonly Used in Report Numbers
Figure V-17:
lti