Table Of ContentNGQUSHWA MUNICIPALITY
Annual Financial Statements
for the year ended 30 June 2010
Issued 31 August 2010
NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
General Information
Legal form of entity Municipality
Mayoral committee
Executive Mayor Mr B Ntotela
Councillors Mr M Xhotyeni (Speaker)
F. Matiwane (Member of the Executive Committee)
S. Ndwayana (Member of the Executive Council)
T.Camagu (Member of the Executive Council)
N.Magingxa (Member of the Executive Comittee)
V.Kaulela
N. Ndabazonke
T. Dyani
M.Sethuntsa
S.Jali
P.Skade
M.Mphunga
MF. Joyi
N.Coto
N. Mapekula
V.Myozolo
M.Falteni
B.Ncapayi
N.Mhlakane
Q.Gqamane
N.Sahula
F.Phumaphi
N.Dyani
S.Jali
Grading of local authority Grade 2
Chief Finance Officer (CFO) Mr P Mahlasela
Accounting Officer Mrs N Y Zongo
Registered office Peddie
Business address Corner of N2 and R345 Road
Peddie
5640
Postal address P.O.Box 539
Peddie
5640
Bankers First National Bank, Peddie
Telephone Number 040 673 3940
Fax Number 040 673 3771
Email Address [email protected]
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Index
The reports and statements set out below comprise the annual financial statements presented to the provincial legislature:
Index Page
Accounting Officer's Responsibilities and Approval 3
Statement of Financial Position 4
Statement of Financial Performance 5
Statement of Changes in Net Assets 6
Cash flow statement 7
Accounting Policies 8 - 19
Notes to the Annual Financial Statements 20 - 36
Abbreviations
COID Compensation for Occupational Injuries and Diseases
CRR Capital Replacement Reserve
DBSA Development Bank of South Africa
SA GAAP South African Statements of Generally Accepted Accounting Practice
GRAP Generally Recognised Accounting Practice
GAMAP Generally Accepted Municipal Accounting Practice
HDF Housing Development Fund
IAS International Accounting Standards
IMFO Institute of Municipal Finance Officers
IPSAS International Public Sector Accounting Standards
ME's Municipal Entities
MEC Member of the Executive Council
MFMA Municipal Finance Management Act
MIG Municipal Infrastructure Grant (Previously CMIP)
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Accounting Officer's Responsibilities and Approval
The accounting officeris required by the Municipal Finance Management Act (Act 56 of 2003), to maintain adequate
accounting records and is responsible for the content and integrity of the annual financial statements and related financial
information included in this report. It is the responsibility of the accounting officer to ensure that the annual financial statements
fairly present the state of affairs of the municipality as at the end of the financial year and the results of its operations and cash
flows for the period then ended. The external auditors are engaged to express an independent opinion on the annual financial
statements and was given unrestricted access to all financial records and related data.
The annual financial statements have been prepared in accordance with Standards of Generally Recognised Accounting
Practice (GRAP).
The annual financial statements are based upon appropriate accounting policies consistently applied and supported by
reasonable and prudent judgements and estimates.
The accounting officeracknowledges that sheis ultimately responsible for the system of internal financial control established
by the municipality and place considerable importance on maintaining a strong control environment. To enable the accounting
officer to meet these responsibilities, the accounting officer sets standards for internal control aimed at reducing the risk of
error or deficit in a cost effective manner. The standards include the proper delegation of responsibilities within a clearly
defined framework, effective accounting procedures and adequate segregation of duties to ensure an acceptable level of risk.
These controls are monitored throughout the municipality and all employees are required to maintain the highest ethical
standards in ensuring the municipality’s business is conducted in a manner that in all reasonable circumstances is above
reproach. The focus of risk management in the municipality is on identifying, assessing, managing and monitoring all known
forms of risk across the municipality. While operating risk cannot be fully eliminated, the municipality endeavours to minimise it
by ensuring that appropriate infrastructure, controls, systems and ethical behaviour are applied and managed within
predetermined procedures and constraints.
The accounting officeris of the opinion, based on the information and explanations given by management, that the system of
internal control provides reasonable assurance that the financial records may be relied on for the preparation of the annual
financial statements. However, any system of internal financial control can provide only reasonable, and not absolute,
assurance against material misstatement or deficit.
The accounting officerhas reviewed the municipality’s cash flow forecast for the year to 30 June 2011 and, in the light of this
review and the current financial position, sheis satisfied that the municipality has or has access to adequate resources to
continue in operational existence for the foreseeable future.
The accounting officer is responsible for the preparation of these annual financial statements, which are set out on pages x to
x, in terms of Section 126(1) of the Municipal Finance Management Act and which I have signed on behalf of the Municipality.
The accounting officer certifies that the salaries, allowances and benefits of Councillors and payments made are within the
upper limits of the framework envisaged in Section 219 of the Constitution, read with the Remuneration of Public Officer
Bearers Act and the Minister of Provincial and Local Government’s determination in accordance with this Act.
The external auditorsare responsible for independently reviewing and reporting on the municipality's annual financial
statements.
The annual financial statements set out on pages 4 to 36, which have been prepared on the going concern basis, were
approved by the accounting officer on 31 August 2010 and were signed on its behalf by:
Mrs N Y Zongo
Municipal Manager
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Statement of Financial Position
Figures in Rand Note(s) 2010 2009
Assets
Current Assets
Trade and other receivables from exchange transactions 7 1,500,913 4,102,003
Other receivables from non-exchange transactions 8 - 2,003,455
VAT receivable 9 2,595,109 2,335,723
Current portion of long term receivable 68,120 40,158
Cash and cash equivalents 10 4,444,324 2,230,678
8,608,466 10,712,017
Non-Current Assets
Investment property 4 - -
Property, plant and equipment 5 19,097,897 5,112,835
Long term loan receivables - 68,093
19,097,897 5,180,928
Total Assets 27,706,363 15,892,945
Liabilities
Current Liabilities
Trade and other payables from exchange transactions 14 6,522,012 3,163,387
Provisions 13 - 718,290
6,522,012 3,881,677
Non-Current Liabilities
Unspent conditional grants and receipts 12 5,620,699 2,517,084
Total Liabilities 12,142,711 6,398,761
Net Assets 15,563,652 9,494,184
Net Assets
Reserves
Housing Development Fund 11&11 2,042,578 1,948,076
Accumulated surplus 13,521,074 7,546,108
Total Net Assets 15,563,652 9,494,184
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Statement of Financial Performance
Figures in Rand Note(s) 2010 2009
Revenue
Service Charges 384,319 328,555
Property rates 2,343,488 3,594,671
Fines 466,148 320,153
Licences and permits 637,674 102,906
Government grants & subsidies 17 38,884,352 28,549,101
Other grant receipts 12,450,017 7,105,669
Rental income 53,378 157,083
Other income 18 1,439,309 3,284,829
Interest received - investment 22 312,013 506,153
Total Revenue 56,970,698 43,949,120
Expenditure
Personnel 20 (17,720,340) (15,934,146)
Remuneration of councillors 21 (5,610,150) (5,128,277)
Finance costs (404,046) 13,684
Debt impairment (6,900,073) (2,031,917)
Repairs and maintenance (697,117) (409,082)
General Expenses 19 (19,664,009) (11,152,422)
Total Expenditure (50,995,735) (34,642,160)
Surplus for the year 5,974,963 9,306,960
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The supplementary information presented does not form part of the annual financial statements and is unaudited
NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Statement of Changes in Net Assets
Housing Accumulated Total net
Development surplus assets
Figures in Rand fund
Opening balance as previously reported 1,783,594 (1,580,531) 203,063
Adjustments
Fundamental errors affecting net assets - 7,017,072 7,017,072
Transfer - (7,197,393) (7,197,393)
Balance at 01 July 2008 as restated 1,783,594 (1,760,852) 22,742
Changes in net assets
Transfers to / from accumulated surplus 164,482 - 164,482
Net income (losses) recognised directly in net assets 164,482 - 164,482
Surplus for the year - 9,306,960 9,306,960
Total recognised income and expenses for the year 164,482 9,306,960 9,471,442
Total changes 164,482 9,306,960 9,471,442
Balance at 01 July 2009 1,948,076 7,546,111 9,494,187
Changes in net assets
Surplus for the year - 5,974,963 5,974,963
Transfers to / from accumulated surplus 94,502 - 94,502
Total changes 94,502 5,974,963 6,069,465
Balance at 30 June 2010 2,042,578 13,521,074 15,563,652
Note(s) 11
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Cash flow statement
Figures in Rand Note(s) 2010 2009
Cash flows from operating activities
Receipts
Sale of goods and services 3,028,788 2,161,694
Grants 51,334,369 35,654,770
Interest income 312,013 506,153
54,675,170 38,322,617
Payments
Employee costs (23,330,490) (21,062,423)
Suppliers (14,741,926) (10,738,245)
Finance costs (404,046) 13,684
(38,476,462) (31,786,984)
Net cash flows from operating activities 24 16,198,708 6,535,633
Cash flows from investing activities
Purchase of property, plant and equipment 5 (13,985,062) (5,112,835)
Net increase/(decrease) in cash and cash equivalents 2,213,646 1,422,798
Cash and cash equivalents at the beginning of the year 2,230,678 807,880
Cash and cash equivalents at the end of the year 10 4,444,324 2,230,678
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Accounting Policies
1. Presentation of Annual Financial Statements
The annual financial statements have been prepared on an accrual basis of accounting and are in accordance with the
historic cost convention, except where indicated otherwise. They have been prepared in terms of Section 122(3) of the
Municipal Finance Management Act, (Act No 56 of 2003) in accordance with the Accounting Standards prescribed by the
Minister of Finance in terms of Government Gazette number 31021, Notice Number 516, dated 9 May 2008 and also in
terms of the standards and principles contained in Directive 4 issued by the ASB in March 2009.
The Accounting Framework of the municipality ,based on the preceding paragraphs and applicable to the operations of the
municipality, is therefore as follows:
GRAP 1 Presentation of Financial Statements
GRAP 2 Cash Flow Statements
GRAP 3 Accounting Policies, Changes in Accounting Estimates and Errors
GRAP 5 Borrowing Costs
GRAP 6 Consolidated and Separate Financial Statements
GRAP 9 Revenue from Exchange Transactions
GRAP 12 Inventories
GRAP 13 Leases
GRAP 14 Events after the Reporting Date
GRAP 16 Investment property
GRAP 17 Property, Plant and Equipment
GRAP 19 Provisions, Contingent Liabilities and Contingent Assets
GAMAP 9 Paragraphs relating to Revenue from Non-Exchange Transactions
IPSAS 20 Related Party Disclosure
IPSAS 21 Impairment of Non Cash-Generating Assets
IFRS 7 Financial Instruments: Disclosures
IAS 19 Employee Benefits
IAS 32 Financial Instruments: Presentation
IAS 36 Impairment of Assets
IAS 39 Financial Instruments: Recognition and Measurement
IFRIC 4 Determining whether an arrangement contains a lease
The standards prescribed are the effective Standards of Generally Recognised Accounting Practice (GRAP), including any
interpretations and directives issued by the Accounting Standards Board. The impact of the mentioned directives on the
financial statements, specifically Directive 4, is disclosed in the various accounting policies below.
1.1 Significant judgements and sources of estimation uncertainty
In preparing the annual financial statements, management is required to make estimates and assumptions that affect the
amounts represented in the annual financial statements and related disclosures. Use of available information and the
application of judgement is inherent in the formation of estimates. Actual results in the future could differ from these estimates
which may be material to the annual financial statements. Significant judgements include:
Trade receivables / Held to maturity investments and/or loans and receivables
The municipality assesses its trade receivables and loans and receivables for impairment at the end of each reporting period.
In determining whether an impairment loss should be recorded in surplus or deficit, the surplus makes judgements as to
whether there is observable data indicating a measurable decrease in the estimated future cash flows from a financial asset.
The impairment for trade receivables and loans and receivables is calculated on a portfolio basis, based on historical loss
ratios, adjusted for national and industry-specific economic conditions and other indicators present at the reporting date that
correlate with defaults on the portfolio. These annual loss ratios are applied to loan balances in the portfolio and scaled to the
estimated loss emergence period.
Fair value estimation
The carrying value less impairment provision of trade receivables and payables are assumed to approximate their fair values.
The fair value of financial liabilities for disclosure purposes is estimated by discounting the future contractual cash flows at the
current market interest rate that is available to the municipality for similar financial instruments.
Provisions
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NGQUSHWA MUNICIPALITY
Annual Financial Statements for the year ended 30 June 2010
Accounting Policies
1.1 Significant judgements and sources of estimation uncertainty (continued)
Provisions were raised and management determined an estimate based on the information available. Additional disclosure of
these estimates of provisions are included in note 13 - Provisions.
Allowance for doubtful debts
On debtors an impairment loss is recognised in surplus and deficit when there is objective evidence that it is impaired. The
impairment is measured as the difference between the debtors carrying amount and the present value of estimated future cash
flows discounted at the effective interest rate, computed at initial recognition.
1.2 Investment property
Investment property is reported at provisional amounts (Nil value), due to the fact that the initial accounting for Investment
property was incomplete by the end of a reporting period in which the Standard became effective.
Investment property was not disclosed in the financial statements for the year ending 30 June 2009 but is disclosed at
provisional amounts in the current financial statements. Please refer to note 4. No other retrospective adjustments to
provisional amounts were recognised to reflect new information obtained about facts and circumstances that existed on the
effective date of the Standard.
It is expected that the measurement of investment property will be addressed in conjunction with efforts related to Property,
plant and equipment which are expected to be finalised by 30 June 2011.
No accounting policy to investment property was included in the prior year financial statements.
1.3 Property, plant and equipment
Property, plant and equipment are tangible non-current assets (including infrastructure assets) that are held for use in the
production or supply of goods or services, rental to others, or for administrative purposes, and are expected to be used during
more than one period.
The cost of an item of property, plant and equipment is recognised as an asset when:
it is probable that future economic benefits or service potential associated with the item will flow to the
municipality; and
the cost of the item can be measured reliably.
Property, plant and equipment is initially measured at cost.
The cost of an item of property, plant and equipment is the purchase price and other costs attributable to bring the asset to the
location and condition necessary for it to be capable of operating in the manner intended by management. Trade discounts and
rebates are deducted in arriving at the cost.
Where an asset is acquired at no cost, or for a nominal cost, its cost is its fair value as at date of acquisition.
Where an item of property, plant and equipment is acquired in exchange for a non-monetary asset or monetary assets, or a
combination of monetary and non-monetary assets, the asset acquired is initially measured at fair value (the cost). If the
acquired item's fair value was not determinable, it's deemed cost is the carrying amount of the asset(s) given up.
Recognition of costs in the carrying amount of an item of property, plant and equipment ceases when the item is in the location
and condition necessary for it to be capable of operating in the manner intended by management.
Major spare parts and stand by equipment which are expected to be used for more than one period are included in property,
plant and equipment. In addition, spare parts and stand by equipment which can only be used in connection with an item of
property, plant and equipment are accounted for as property, plant and equipment.
Major inspection costs which are a condition of continuing use of an item of property, plant and equipment and which meet the
recognition criteria above are included as a replacement in the cost of the item of property, plant and equipment. Any remaining
inspection costs from the previous inspection are derecognised.
Items of property, plant and equipment are derecognised when the asset is disposed of or when there are no further economic
benefits or service potential expected from the use of the asset.
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