BIDDING DOCUMENT (NIT No.- 67/R-APDRP/GIS/2014-15 (Bid No. B-398) FOR Appointment of ...

73 Pages·2014·1.18 MB·English

UTTAR HARYANA BIJLI VITRAN NIGAM

BIDDING DOCUMENT

(NIT No.- 67/R-APDRP/GIS/2014-15

(Bid No. B-398)

FOR

Appointment of agency for ‘Providing services
for updation of Delta Changes in Geographical
Information System’ (GIS) in 36 towns (18
UHBVN + 18 DHBVN) covered under R-APDRP of
Haryana State.

Chief Engineer/PD&C, General Manager/R-APDRP,
UHBVN, Vidyut Sadan, C-16, UHBVN, Vidyut Sadan, C-16,
Ground Floor, Sector 6, 1st Floor, Sector 6,
Panchkula – 134109. Panchkula – 134109
Ph-0172 – 3019135 Ph-0172 – 3019148

‐1‐
General Guidelines For Updation of HT/LT Consumer
Indexing And Asset Codification / Mapping For Haryana
Power Discoms (UHBVN & DHBVN).

1.0 OBJECTIVES

1.1 This specification includes proposed methodology of providing GIS based
Consumer Indexing, GIS Mapping and Asset Codification for 36 Towns under R-
APDRP Part-A in Haryana Power Discoms (UHBVN/DHBVN).

The main objective envisaged under this document is to hire the technical services of
experts & experienced professionals for providing ground level support & association to
DH & UH in the field of asset mapping using DGPS survey technique and consumer
indexing activities on day to day basis as part of the change management, herein
referred to as delta changes, for the regular updation of the electrical
infrastructure/asset info into the GIS database being developed under the prestigious R-
APDRP Part-A (IT) Project implementation.

Intent of this specification is to appoint an agency to carry out Geographical Information
System (GIS) based consumer indexing, mapping and asset-coding work in line with the
methodology broadly prescribed in Annexure-IV and already deployed, in the specified
areas of cities which were already covered in GIS for the modification in existing
network and editing of new consumers and HT/LT line added subsequently. The detail
of towns where the work is to be carried out are indicated in Annexure-III (A & B). The
field data collection for the LT customers shall be carried out as per Part B of this tender

Scope of the bidder under this contract shall be to port the customer data with all the
associated information, asset data, mapped network diagram in graphical form,
codification of all the above entities (Assets, LT/HT customers etc.) hierarchically and
integrate them into single platform. The scope of works is described in more detail in the
later part of this document.

The uniquely codified indexed customer and asset database on the electrical system
network showing the source of supply to the particular customer is to be prepared in
graphical form.

It shall be the contractor’s responsibility to ensure that each consumer, corresponding to
‘point of sale’ of Power, is properly included and indexed.

The codified and indexed customer database along with network connectivity
information, when created and operational, shall be capable of being on line connected
to other business process software without any limitation.

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1.2 EXCLUSIONS TO THE SCOPE OF WORK

Main server, workstation, printer, UPS system, Network Analysis, Load flow
software if any would be provided by UHBVN/DHBVN and would not be in the
scope of work of the bidder However, the bidder has to capture DGPS co-
ordinates of the electrical network components such as lines, Distribution
Transformer etc. using their own DGPS equipments. UHBVN/DHBVN shall not
provide any such DGPS equipments.

Communication channels (such as ISDN/PSTN/V-SAT/GSM/UG cable) for
networking between Central server and UHBVN/DHBVN offices along with
stabilized data communication links on ‘WAN’ would be provided by Owner and
would not be in the scope of work of the bidder.

2.0 SCOPE OF WORK
The description given here is broad scope of work to be carried out by the bidder.
However, any work even if not specifically mentioned but reasonably implied for
the successful implementation and good performance of the system, are deemed
included.

The scope of work of the bidder shall include:

• Collect the data of new consumers and any addition / deletion in asset of
Discoms (HT/LT polls/lines & DTs) from concerned S/Divn. on fortnightly basis.

• To carry out survey of HT/LT lines along with DTs in case of reorientation of 11
KV feeders & LT lines so as to facilitate the accurate calculation of feeder wise
AT&C losses.

• To collect DGPS coordinates of the LT/HT poles, with an accuracy of 1.0 meters,
and update the same on digital electrical networks.

• Preparation of digital electrical network from 220/132/66KV/33KV/11KV switching
Sub-Stations to Distribution Transformer. This shall include HT/LT with correct
indexing and technical parameters for Distribution Transformers, L.T. lines, HT
lines, Switches, Service lines, Consumers etc. in the GIS software provided by
UHBVN/DHBVN, wherever required.

• To update GIS, Asset Survey, CI in the data base of main applications.

• Assist UHBVN/DHBVN to Cross check/verify the surveyed data consumer
indexing/asset mapping (with concerned officer of UHBVN/DHBVN on regular
basis) and the corrections to the data should be added/deleted in the specified
Software.

‐3‐
2.1 Period of Contract:

Period of the contract is of three years. However, order will be given for
one year, initially. After one year, performance will be evaluated and on
successful performance evaluation, the contract will be extended for further one
year with the same terms and conditions. Likewise, the third year contract also
will be awarded in the same manner.

‐4‐
GENERAL GUIDELINES
Mapping and indexing of the consumers & electrical network shall be done by
conducting a door-to-door survey that should locate all the consumers on a
geographical map and identify the source from where they are fed. This will detect
unauthorized connections or connections which have not been registered on the ledgers
of UHBVN/DHBVN on one hand and, the connections which exist in the record of
UHBVN/DHBVN but are physically non-existent, on the other hand. The purpose of
mapping and indexing of consumers is to determine the factual position that exists on
the ground.

• The deliverable outputs would be in a format that would enable carrying out of
the following functions.
a. Asset Management.
b. Consumer Data Base.
c. Energy Accounting.
d. Utility - Customer Relationship Management.
e. Interface to Consumer Billing, Analyzing, Collection and linkage to Spot Billing.
f. Any other function.

• The data of the consumers shall be digitized into a digital format. The file shall
have the facility for export to existing GIS system of UHBVN/DHBVN.
• The detail of attributes of consumer survey and asset mapping is indicated in
Annexure-I.
• Indexing of all the consumers with respect to the DT’s and 11 KV feeders
attaching an alphanumerical code to each consumer as per the plan indicated in
Annexure-II.
• The indicative list of towns and S/Divns. for which HT & LT consumer indexing
and survey is required, are at Annexure-III (A), Annexure-III (B).
• The numbers of assets and consumer and the LT and HT lines for which the
DGPS survey and attributes are to be captured shall be provided by
UHBVN/DHBVN subsequent to the placement of the work order to the successful
bidder by the respective sub-division officers on fortnightly basis.
• Consumers fed from different LT circuits on the secondary side of the DT’s shall
be identified separately.
• Plotting the Geographical location of each consumer with an accuracy of 3.0
meters or better using GIS based instrument(s) with reference to local station(s)
and preparing a neat sketch of the network indicating location of each pole and
the point from where the service line to individual consumer emanates.
• This map should be to scale of 1:1000 and should be clear and in an uncluttered
form generally maintaining proportions. Important landmarks viz. roads, bye-
lanes, water bodies, canals, rivers, rivulets, nalas, ponds, distributaries, block of
houses, parks, school buildings, railway lines & stations, hospitals and such other
permanent structures etc. falling en-route shall be duly incorporated / depicted.
• All deliverables shall be computerized outputs, which shall be submitted both in
hard as well as soft copies. The hard copies (2 in number) shall be submitted
‐5‐
duly bound in spiral covers and the soft copies (1 in number) shall be submitted
on CD-ROM.

1. Owner’s contribution:
The data in respect of all HT & LT consumers and electrical network like HT and LT
lines and DTs as available in the UHBVN/DHBVN record would be handed over to the
successful bidder on, as is where basis is.
UHBVN/DHBVN staff may associate during field surveys wherever required for
successful bidder and mutually agreed by UHBVN/DHBVN and successful bidder.

2. Time Schedule:
The entire work for scope under this RFP for UHBVN/DHBVN will be for a period of 3
years from the date of award of the work. The successful bidder will have to collect the
required details to be surveyed from Sub Division offices within seven days of issue of
work order by visiting subdivision office in consultation with Sub-division office in
charge. The detail received shall be surveyed and data files shall be got up loaded to
GIS software latest within 15 days from the day when data received and as per the

requirement of UHBVN/DHBVN to avoid any delay or discrepancies in the data
captured.

3. Qualifying Requirements:
i. In order to qualify and be eligible to submit Bid Proposals, the bidders shall have
requisite resources in terms of professional competency (including adequately
qualified staff and Electrical Engineers and financial soundness to complete the
whole package within the stipulated time period.) To this extent, the bidder(s)
shall enclose the necessary documentary evidence with the bid.
ii. The Bidder shall not be anticipating any ownership change or change of
consortium partners during the period from Bid submission to at least 6 months
after successful commissioning of the contracted job and acceptance of the
same by the Employer.
iii. The prospective bidders would have undertaken and successfully completed
similar work in the area of GIS implementation for large utility projects involving
consumer indexing, linking of consumers and GIS mapping for at least 1,00,000
consumers in India during the past 3 years in electric supply Utility Sector or GIS
mapping in other sector.

4. Functional Requirement & Key responsibilities :
The bidder shall have requisite resources in terms of professional competency qualified
staff and shall be fully conversant with electricity rules & regulations to ensure that
adequate safety measures are adopted while carrying out the above work.

‐6‐
Field Team (Surveyors) Back Office Team(GIS Executives/Experts)
1. Collection of the attributes for 1. Validation and digitization of the survey data for
the electrical network using network up-dation under the GIS application.
DGPS survey and consumer 2. Checking of the DGPS survey data (At Divn level)
data (Pertaining to change as per the GIS S/W pre-requisites and rectifying the
management) under the ambit discrepancies to ensure the availability of all
of GIS track unlike to the required attributes from field survey.
standard practice followed 3. Digitization of the DGPS survey data (Containing the
during the R-APDRP Part-A Survey Forms & Maps filled by the GIS field survey
(IT) Project Implementation. team & duly approved by the respective utility's field
officer/official in-charge of the area) into GIS system
2. Filling of the Survey Forms & by the Divn level GIS Executive.
Maps as per the entire 4. Incorporating the changes in GIS Data Base at Divn
satisfaction of the utility's field level using GIS functionality and providing the
officer/official in-charge of the confirmation to DC GIS expert/specialist for
area. reconciling and posting of the data into live GIS
system data.

5. Existing GIS Survey process flow of ITIA in UHBVN/ DHBVN is indicated in
Annexure V.

‐7‐
ANNEXURE_I

HT Consumer Details
1 HT_DTR_Details
Temporary Survey Code
CAPACITY(KVA)
SUBTYPECD
INSTALLATIONDATE
HTSIDEPROTECTION
LOCATIONTYPE
PHASEDESIGNATION
NOMINALVOLTAGE
LTSIDEPROTECTION
TRANSMOUNTING
CORETYPE
LOCATIONCODE
Connection Number
Contract kVA/Contract Demand
LTSIDEVOLTAGE
GROSSWEIGHT (kg)
SEALED
CUSTOMERCLASSCODE
RATEDKVA
VECTORGROUP
Cooling Type
SERIALNUMBER
MANUFACTURER
VOLUMEOILTANK
EARTHTYPE
2 HTConsumer_DTR_Pro_ABSwitch
Temporary survey no
LOCATIONCODE
CAPACTIY
INSTALLATIONDATE
PHASEDESIGNATION
NOMINALVOLTAGE
RATEDCURRENT
NORMALPOSITION_A
NORMALPOSITION_B
NORMALPOSITION_C
PRESENTPOSITION_A
PRESENTPOSITION_B
OPERATIONTYPE
DEVICETYPE
GROUNDEDINDICATOR
LT Consumer
3. Consumer
Feeder name
‐8‐
DTR No
Circuit
Pole No
Building ID
Customer Name
Consumer Number
Occupant Name
Father Name
Mobile/Landline No
Complete Address
Govt. Emp (Yes/No)
Occupant Type
Route Code
Phase
Tariff Cat
AT/Po No.
EM_Inst Date
Meter Class
Lab No.
Rev
Meter Reading
EM Type
Meter Amps
Rent Code
Meter housing
EM Serial No.
EM Location (In/Outside)
EM Height
EM seal (ok/broken)
Sanctioned Load
Seal serial No
EM Glass (OK/Broken)
Bulb
Fan
TV
Washing Machine
AC
Fridge
CFL
Computers
Plug Points
Pan No.
BPL No.
Ward No.
Remarks
CT/PT Details

4 CTPT_Details
Temporary survey code
‐9‐