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Department of Defense (DoD)

Freedom of Information Act
Program Report
for

Fiscal Year (FY) 2000

Prepared By:

‘The Directorate for Freedom of Information
aud Security Review (DFOISR)
FREEDOM OF INFORMATION ACT
ANNUAL REPORT
FISCAL YEAR 2000
Report Period: October 1, 1999 through Septemtser 30, 2000)

EXECUTIVE SUMMAR’

During fiscal year (FY) 2000. 4 Total of 96,479 pubic rpests tor recor onder the Freeda of
Teformation Ac: (OLA) were completed by th: Deysreacel af Deteose (DoD). In the proeessing of
these eaves, the Depurieem uf Defense lll doniod 2367 acd pamially denied 11,581 put af 97,266
requests the buss of FOIA exesnplicrs, OF those exemptions, 74 wore tor elassifed nfarmatio; 6%
for intemal cules and peuctices; for stanitory exemptions; OY tor proprictary dea 10% For
doliberative material; 39% for arivacy information; and 24% for aww forcement investigations. Thirty
thusuns and eighty (10,08) requests cauld nob Hled ie hole arin part for ctkerveasons, ach ac
sok nf recurs, refer to sewther agency, of Ick of specificity salfcien: identity the requested
Tecords. ‘There were 1,086 aclives Laker on appeals of denied requests (39 granted, 193 patay deni
473 fully deraed, and 387 pot Billed for other reson. as mentioned calice),

“The toul DoD uperling cot stsucined with tbe processing of requests duuing this reper period
was $26,525 671.09. The average cost of processing x sce ease during this period Was approxinately
178.00. Fee collections lor revorde provided ro the publis amountss to $666,362.04 (189% af toa
programa est},
Table of Contents

Basie Report
nem, asic tnformetion Regarding the Report

Item 1, Haw to Moke a PIA Request

Het 1, Definitions of Cerms andl Aeronyms Use in the Repur.

Wem TV, Fxemption 3 Settes

Wom ¥. intel FOIAPA Requests

are A. Numhers of In-nal Requests

Pare B, Dispratnon of iil Requests

Part B, Number 1. Exerspions invoked on Tito! Denials

are B, Number 2 Other Reasens Cited on Initial Devereunions foe
Nemaivelesune

Item V1, Appeals of intial Nenials of FOTAPA Reyuesss
are A. Nuwhers ot Appeals
Part H. Disnosicon of Apnesti
Part H. Number 1. Pxerptions Invoked on Anpsal Denals
Par B. Number. Ozer Reasons Cred on Initial Determinations for
Nondiseloaure

{tem Vit. Caraphance wich fme LaraySlatus of Pending Requests

Part A. Mosian Processing Tins for Initial Requests Pracessed D-ring the Yeur
Dart 8, Scams a° Pending Recuesta

Rem VILL, Comparison With Previous Veor {Options Not tlsed)
tem IX. FOLA Sla‘EapiCoels
tem X, fees Collecte Frum Puke

fhem X5, FOIA Regulatin, Yncluling Fee Stedule

E
Supporting Tables
‘Tables for tera V. initial FOWWPA Recuests

art A, Numbers of Tilial Reyes

Par B. Disposilion of lial Reyuests

Part H. Nonmber |. Exemptions Invoked on Initial Denia

ar 8. Number 2. Cther Reasons Cited on Initia! Determinations for
‘Nondivelaewce

“Tames tor (te Vi. Appeals of inital Denials of FOIAPA Requests

Part 8, Nambers of Appeals

art B. Daspasition of Appeals

art H. Number‘. Exemptions Invoked ox Appeal Denlals

art B, Number 2. Gthee Reasons Cited on Its] Determinations for
‘Noadiselecnce

“Fabos tr tema VI. Curmlianee il Tica Luit'8:ate¢

Par A, Median Process Times Jv Iiial Reoussts Processed During the Veer

ParcB, Saran af Pending Reyuests

‘able for Honn IK. FOIA Staffang'Coste

ending Requess

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(Printed Peper Version Only Not Used for Elovteonie Kilion)
Item].

Basic Information Regarding the Report

A, Tite, address, and telcphone numberof person to he contacted with questions about the
oper:

Write to: ‘Chie, Progtam Management Division (PMD)
Direotovere for Eroodain of Inforination & Security Review
1135 Defense Pentagon
‘Washington, DC 20301-1155

‘Telephone [phone]

Name of Inoumbenc Chief, PMD: LYC J. K Deming, U: 8. Army

B. The electronic addvoss (Universal Resource Line, URE) for this repor is:
lupsfwony delenselink.mil/pubsstoi/00repast

, You may obtain u papee copy of DoD's Annual FOIA Report for Fiscal Year 2000 by writing,
1 the above address and asking for a copy. A FOIA request is nal nevessury, Please include
amalling address,

Ttem II.

How to Make a FOIA Request

‘The Department al Defense (DoD) Freedom of Information Act Handbook provides
basic infarmation about how to make a Freedom of Information Act (FOIA) roquest and general
ifbemation about the Freedom of Infomation Act Program within the Depariment af Defense
(oD), ‘This dacument alsa contains DaD component ailesses, abiel description of sponse
rirmes, and the reason why sore requests are ol granted. The DoD Freedom of Information Act
TTandhaok eat be found at:

pvr defenselink milipubs/ Tbitfoiaparn’ pat
Item IL.

Defini

us of Terms and Acronyms Used in the Report

A. Ageney-specific acronyms or ether terms,
1. “The Military Depariaents
a The Departinent oltre Anny: Dept Army.

b. Department ofthe Navy: Dopt Navy. The United Stares Marine Comps, USMC, is a
part ofthe Department af the New,

Department of the Air Torce: Depl Air Farce,

Ollee Defense Ageneies and Acti
a. Defense Cénircl Auli Agency: BCAA,

». Defense Finance and Accousting Service: DFAS

+. Defense tnfarmation Systems Agency: DISA.

4. Dofinse Intaligence Agsney: DIA.

«Defense Lagines Agency: DTA

f. Defense Security Service: DSS, Fonmeity Defense mnvestigative Service, DIS.

4, Defense Threw Reslution Agency: TRA, Formerly Defense Special Weapons
Agency, DSWA,

1. Notional imagery and Mapping Agency: NOMA. Formerly Defeuse Mapping Agency
DMA.

i, National Sccurity Ageney/Contral Sceutity Service: NSA/CSS or NSA.
4. National Reconnaissane Office: NRO.
k. Office of the Inspoctor General, Depaitment of Defense: O1G, DoD.

3. Office of the Secretary of Defense, Chainran of the Juint Chiefs of Siaff, Combatant
Commands, and Defense Apencies! Activities nollisted above: OSDIIS.
4

8, Basic terms, expressed in common terminvlog:

2

3

‘Other Reasons” Cited on Tnitis] ond Appeal Determinations

a. No Recomls. A reasonable seatch of Kies
eques.

a identify records responsive to the

b, Referrals. The request was refered to another DoD Component.or Foleral Aguney for
action.

c. Withinewn, The eequest was withdrawn hy the requester

4 Bee-Related Reason, ‘Ihe requester is unwilling to pay fees associated with the equ

‘the requestor is past duc it the psyment of foca associated! with » previous FOTA,
request; or the requester disagrees with x ee estimate

©. Records nol Reasonshly Describe, The request could not be acted upon since the
read had not heen described with sufficient panticulatity to enable the DoD.
‘Compeneat to Iovate it by conducting a reasonable senech

£ Nota Proper FOIA Request for Some Other Reason. The requester has filed
‘unrcasenably to somply wilh eyitimate pricedural requirements which are aot not
feo-rlated,

Nolan Agency Record, The requested information was not a record within the
smearing of the FOIA.

fh, Duplionts Request. A roquest for the sara information by the same requester. This
‘ncludcs Menta requests received via different means (ex, elecironic rma,
facsimile, mail, courier) at dhe same cr different times:

4. Other. Any other reason a requester does uot comply
‘ase mentioned abave,

published cules, other shan

Exeediom af Information Act Privacy Act (FOIAIPAD request: A OTA request is
[generally u raqueal for acvess to records conceming a hied party, an arganization, ora
particular topic of interest. A Privacy Act request isa request for records concerning,
‘oneself; suck, requests are also toated as FOLA requests.

Tiial Request: A request iva federal agency For access tecards under the Feeedamn of
Tnlanmation Act (HOLA).

Ampsal: A reques! 1g a felleral agency wsking that il review at w higher administrative
level «full denial ur partial denial of wecess to reoaeds under che Feeedoma of Information
‘Act, or any other adveise OIA. determination,
4. Processed Request or Appeal: A reyuest or appeal for which an agency has taken a fined
aetien on The request br the appeal tall respects

5. Multitrack processing: A system in which simple requests requising relatively mibimal
:eview are placed in one processing track and more valurninous and vomplex requests arc
placed jn one or morc ether tracks. Reyuents in each track are processed on a frst-inificst
‘out basis, A requester whe has a compelling need for records inay request expedited
processing (see below.

6. Expedited processing: An agonsy will proccss a FOIA request on an expedited basis
when a requester bas sliowm a compolling need or wrgency Tor the records which warrants
priontization ef his or her veques? over ether requests that were made eatlicr.

7. Sumplercquest: A FOTA reyuest thal an agency’ using multi-rack processing places im its
Fastest (namexpesited) track based on the Volume andlor simplicity of recamds requested.

8, Complex request’ A FOLA request that an agency using multi-track processing places in
1 slower crack based on the volume andor complexily of tecotds requested

9, Gram; Am ageney deeision to disclose afl records in ful in response 1o 4 FOTA request

10, Parla grame: An ageney decision to disclose a record in part in response to a FOLA
reuerd, deleting enlormtion determined to be exempt under one or more of the OLAS
‘exemptions; or@ decision to disclose seme records in their entireties, but to withhold
‘thers in whole or in pal

11, Denigl: An wgency decision not ta roleaac any par of a record or records in response to
a FOTA request because all the informacion inthe requested recor is determined by the
agency te be excmapt under one or more of the FOTA'S exemptions, or for some
procedural reason (auch as Recanse no record is tocated in response to a FOLA request)

12, ‘Time fimily: The lime period in the Freedom of Information Act for an agency vo
Tospond lo 4 FOTA request (ordinarily 20 working days from proper reveipl of «
"perfected" FOLA request).

13, "Perfoeted" request: A FOIA request forecords which adequately describes the records
Fought, which has boen received hy the TOLA office of te agency or ageney component
in possession ofthe recurs, and Jur whiel there is a0 reutsining question about the
payment oF applicable feos,

14 Exemption 3 statute: A separute federal stalute prohibiting the disclosure of a cortain
type of information and aulforizing as wath holding undsr POLA subsection (b)(3),

15. Median number: The middie, not average, number. Fer example, of3, 7, and 14. the
median ouenber is 7
16, Average number; ‘Ihe number abtained by dividing the sum of « group of numbers by
the quantity of numbers in the yroup. For example, of 3, 7, and 14, the average amber
ing.