1. Sh. Ambreesh Aggarwal, Tourist Officer, Dabchick, Hodel 2. Sh. Deepak Maggu, Counter ...

16 Pages·2014·1.23 MB·English

TOURISM DEPARTMENT, HARYANA
&
HARYANA TOURISM CORPORATION LTD.
SCO NO. 17-19, SECTOR-17-B, CHANDIGARH
Tel. No. 0172-2721985, Fax- 2703185

OFFICE ORDER

Subject:- Duties for 28th Surajkund International Crafts Mela -2014.

To ensure optimum operational efficiency and to achieve high level of
visitors’ satisfaction and goodwill the specific responsibilities and duties are hereby
assigned to various officers/ officials with regard to 28th Surajkund International Crafts
Mela to be held from 1-15th February, 2014. The duties are as under:-

1. CATERING ARRANGEMENTS:
Name of the Officers/ Official(s) Duties assigned
Sh. Satbir Singh, Principal, IHM, Faridabad 1. All catering arrangements at the Chaupals,
will be overall Incharge of the Hospitality. Natyashala, IHM Food Stall. Besides this,
He will be assisted by the staff as per the specially hoisted lunch and dinners for the
details given below :- VVIP’s also to be arranged at Hotel Raj Hans in
1. Sh. Ambreesh Aggarwal, Tourist coordination with Sh. Rajeev Sabharwal, D.M
Officer, Dabchick, Hodel 2. Preparation of advance menus in consultation
2. Sh. Deepak Maggu, Counter with the authorities for the lunch / dinners to
be hosted on various occasions during the
Incharge, Damdama
Mela at Hotel Raj Hans. Sh.Rajeev Sabharwal,
3. Sh. Mohinder Singh, Counter
D.M, also to be associated.
Incharge, Damdama
4. Sh. Bhagwan Dass, Counter
Incharge, Pinjore
5. Sh. Mahesh Kumar, Waiter,
Badkhal Lake
6. Sh. Dayal Singh, Waiter, Myna
Rohtak
7. Sh. Sanjay Singh, Waiter, Rai
8. Sh. Ishwar Singh, Waiter, Rai
9. Sh. Naresh Kumar, Waiter, Oasis
(Karnal)
10. Sh. Satyawan, Waiter, Bahadurgarh
11. Sh. Digamber, Waiter, Blue Bird
Hisar
12. Sh. Roop Singh, Waiter, Magpie
13. Sh. Khem Singh, Waiter, Shama
Gurgaon
14. Sh. Kamaljeet, Waiter, Aravalli Golf
Course
15. Sh. Vahid, Waiter, Shama,Gurgaon
16. Sh. Prem Dutt, Waiter, Barbet,
Sohna
17. Sh. Surender Singh, Waiter, Blue
Bird, Hisar
18. Sh. Gordhan, Waiter, Saras,
Damdama
19. Sh. Sham Lal, Acct (Group A),
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Nahar Singh, Ballabgarh
20. Five Students of F&B Services
Students and Four F&B Production
Students from IHM, Faridabad
(Rohtak)
Sh. Satbir Singh Principal 99100-92303

2. REGISTRATION OF CRAFTSPERSONS/WEAVERS (HANDLOOMS AND HANDICRAFTS,
MELA AUTHORITY AND STALLS OF SPONSORED/AGENCIES) AND ISSUE OF IDENTITY
CARDS AND ALLOTMENT OF WORK-HUTS, ETC.:
Name of the Officers/ Official(s) Duties assigned
Sh. Ramesh Bhatia, Dy. Director, Tourism 1. Allotment of work huts to the
Deptt will be the overall Incharge for Craftspersons/Weavers of Handloom,
Preparation of I/cards and Allotment of the Handicrafts, Mela Authority & Sponsored
work-huts to the craftspersons/weavers. Agencies be prepared latest by 26th Jan,
The following staff will assist him:- 2014
1. Sh. Anil Kumar Tanwar, Tourist 2. To work as Nodal Officer with the O/o D.C.
Officer, Panipat (Handlooms) & D.C.(Handicrafts)
2. Sh. Charan Lal, Tourist Officer 3. Registration of Craftspersons and preparing
Tourism Department, Haryana, Chd. their I/Cards.
3. Sh. Subhash Chander, Assistant, HQ, 4. Rs. 10,000/- + Service Tax be charged from
Chd the craftsperson for a stall/space allotted by
4. Sh. Chandramauli, CI, HTC, HQ, Mela Authority as per the list supplied by
5. Sh. Sunder Singh, CI, HTC, Hodel. Publicity Cell.
6. Sh. Shanti Swaroop, SA, HRH 5. Only One I/card for the main craftsperson
7. Sh. Vinod Kichlu, Billing-clerk-cum - and one for the helper.No Extra I/card to be
cashier, Sunbird Surajkund issued.
8. Sh. Jagdish, Clerk, HQ, Chd 6. I/Cards for the allotees of Mela Authority on
9. Sh. Pawan Kumar, Waiter, HTC, payment @Rs.100/-. No card allowed for the
Gurgaon. helpers. Similarly, no accommodation
10. Sh. Mohinder Singh, Sweeper, HTC, allowed for these allotees.
Ambala 7. Coordination with Sh. U.S. Bhardwaj, D.M.
for allotment of residential accommodation
Sh. Ramesh Bhatia, Dy. Director, Tourism to the Craftsperson.
Deptt, Sh. Anil Kumar Tanwar, Tourist 8. Submission of complete list of Craftsperson
Officer, Panipat and Sh. Charan Lal, Tourist alongwith work hut / residential hut allotted
Officer Tourism Department, Haryana, Chd. to him in the Mela Secretariat on daily basis. .
will report the Mela on 25th Jan, 2014 and NOTE: Sh. Munish Kapoor to ensure proper
prepare an Allotment of work huts to the functioning of Hardware and software for
Craftspersons/ Weavers of Handloom, preparation of Photo I/cards.
Handicrafts, Mela Authority & Sponsored
Agencies latest by 26th Jan, 2014

The remaining staff will report for duty on
28.01.2014 at 12.00 Noon positively.

Sh. Ramesh Bhatia
Mobile – 09417378859
3. PREPARATION OF PHOTO I/CARDS FOR ALL CATEGORIES OTHER THAN THE
CRAFTSPERSONS/WEAVERS SPONSORED BY DC HANDLOOMS, DC, HANDICRAFTS
AND MELA AUTHORITY/ SPONSORED/AGENCY:
Name of the Officers/ Official(s) Duties assigned
Sh. Adarsh Anand, MCA will be the overall 1. Preparation of I/cards of all HTC
Incharge Officers/Official, Theme State, Partner
Country, Suppliers, Service providers,
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The following staff will assist them:- Licensees of the Food Stalls, Performers,
1. Sh. Shanti Swaroop, SA ,HRH, Amusement activities, Parking of Vehicles,
Surajkund Designer Gallery, Stalls near Shekhwati Gate
2. Sh. Deepak Kumar, CI, HTC, Pinjore 2. Preparation of the I/cards of the staff on Duty
and other categories authorized by the Mela
The above staff will report for duty on authorities.
24.01.2013 by 12.00 Noon. 3. To maintain proper record regarding issue of
I/cards, verification of the bills submitted by
Sh. Adarsh Anand, MCA- 09466412700 Service Provider.
4. Charging Rs. 100/- per I/card from all except
the staff on duty, cultural troupes, day
performers.
4. ALLOTMENT OF ACCOMMODATION TO THE CRAFTSPERSONS, WEAVERS, CULTURAL
TROUPES, DAY PERFORMERS AND OTHER STAFF ON DUTY IN THE MELA:
Name of the Officers/ Official(s) Duties assigned
Sh. U.S. Bhardwaj, DM, Hermitage Huts 1. Allotment of accommodation to the
(Surajkund) & Badkhal Lake (Faridabad) craftsperson/ weavers sponsored by the O/o
will be the overall Incharge. D.C Handlooms & Handicrafts.
He will be assisted by the following staff:- 2. Making arrangement of boarding & lodging
1. Sh. Vijay Kumar, CI, Magpie, Faridabad for the Crafts persons from the SAARC /
2. Sh. Sushil Goel, CI, Parakeet, Pipli other participating countries in consultation
3. Sh. Dinesh Malik, CI, Bahadurgarh with the authorities. .
4. Sh. Shiv Singh, CI, Dharuhera 3. Allotment of accommodation to the day
5. Sh. Vinod Kumar, CI, Neelkanthi performers and cultural troupes in
Kurukshetra. consultation with Sh. Mukesh Rao. Dy.
6. Sh. Revti Singh, CI, Hodel Director, Tourism.
7. Sh. Sulinder Kumar, CI, Skylark, 4. Allotment of accommodation to the
Panipat staff/students on duty.
8. Sh. Ranjit, CI, Magpie, Faridabad 5. Arrangement of bedding, bath and toilet
9. Sh. Shamin Ahmed, Waiter, Aravalli facilities at all the places in various guests
Golf Course, Fbd houses, Dharamshalas & Sports Stadium,
10. Entire staff of Badkhal Lake & H-Huts, Sector-12, and Faridabad.
Surajkund excluding those who have 6. Supervising the providing transportation for
specifically been assigned the duties. the Crafts persons/ day performers / cultural
11. Requisite number of sweepers from troupes staying at Badkhal and Magpie in
Service provider through Sh. Naveen coordination with Sh. Jai Pal
Kaushik , T.O., Sekhwat, TO and Sh. Mukesh Rao, DDT.
Sunbird,Surajkund 7. To ensure daily cleanliness of the
accommodation, toilets and
re-placement of the bed sheets / quilt covers
Mr. U.S. Bhardwaj M- 09810297997 after a gap of 5 days.
Sh. Varinder Chaudhery M- 9911325126

5. CATERING ARRANGEMENTS FOR STAFF, STUDENTS, CRAFTSPERSONS /
WEAVERS, CULTURAL TROUPES, DAY PERFORMERS, ETC.
Name of the Officers/ Official(s) Duties assigned
Sh.V.K.Shivrana D.M, HTC, Sohna will be 1. Ensuring proper coordination with the
overall incharge :- agency hired for the preparation of food.
1. Sh. Subhash Bhatti, Sr. Acctt., HTC, 2. Arranging supply of raw material &
Badkhal provisions to the contractor through a
2. Sh. Mukesh Kumar Sharma, CI, Rai committee consisting of Sh. Subhash Bhatti,
3. Sh. Devinder Kumar, CI, Sampla SA, Suresh Kumar, CI and Subhash Yadav, CI.
4. Sh. Suresh Kumar,CI, Sultanpur 3. Ensuring receipt of the material at the store,
5. Sh. Jai Kawar, Kitchen Helper, HTC, getting it re-weighed in his presence at
Rai, Sonepat storage point and making proper entries in
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6. Sh. Daljeet Singh, Waiter, Rai the stock register after taking the goods in
7. Waiters from the Contractor the store.
4. Working out and preparing advance menus
Sh. V.K. Shivrana-D.M. 98120-78966 for variety of the meals to be served on
98115-57266 different dates after getting it approved from
Mr. Subhash Bhatti- 09818109833 the authorities.
5. Providing meals / tea to the Craftspersons/
TATA 407 of L-1, Karnal will be provided to staff / day performers/ cultural troupes at
him on demand through Incharge the approved rates after procuring the
Transport. coupons.
6. Ensuring the providing of food to the staff on
duty, cultural troupes, day performers etc as
duty Mela. However, the providing of food to
the craftspersons/weavers etc would be
against payment.
7. Maintaining proper record of the sale of
coupons, purchase of raw material etc.
8. Coordination with Theme State Goa
regarding arrangement of GOAN Food

6. CHAUPAL
Name of the Officers/ Official(s) Duties assigned
Shri Vivek Bhardwaj, TO, HTC, Nahar Singh He will ensure the seating arrangements for the
Palace, Ballabgarh. He will be assisted by:- VVIPs, VIPs and other Dignitaries and also be
responsible for service of Tea, Snacks etc in
1. Sh. Kapoor Singh,CI,Hodal consultation with the Shri Dilawar Singh, DGM
He will also look after the work of and Principal, IHM, Faridabad. He should also
Natyashala in addition procure the visitors remarks in the visitor book
maintained by him in the Chaupal area.

7. PROVIDING OF TRANSPORT TO THE CRAFTSPERSONS BEFORE START OF THE
MELA AND AFTER CLOSURE OF THE MELA
Name of the Officers/ Official(s) Duties assigned
Sh. J.P. Malhotra, MCA HTC, Magpie. He 1. Providing transportation to Craftspersons
will be assisted by:- from 28th January, 2014 to 1st February, 2014
1. Sh. Kirpal Singh, CI, HTC, Pinjore at New Delhi, Old Delhi & Nizamuddin railway
2. Sh. Jagmahander Singh, C.I. Kaithal stations and also at ISBTs Kashmiri Gate and
3. 8 Malis from Aravalli Golf Course, Sarai Kale Khan.
Faridabad to be provided by Sh. N.S. 2. Providing transportation to the
Rawat, Supervisor Craftspersons from 15th February evening to
NOTE: 17th February, 2014 for the return journey.
i) The above staff will report to the 3. Procuring trucks and canters from RTA
Incharge on 27.01.2014 at 10.00 AM at Faridabad as per requirements or the hiring
Magpie Tourist Complex. of the trucks/canters as per the rates
ii) The staff at Sr. No. 1 to 3 only will finalized though Tenders. Details be collected
report for duty in the protocol from 3rd from Sh. Rajesh Joon, Surajkund
February, 2014. 4. Having liaison with Sh. Raj Pal, T.O., HRH for
getting approval for installation of banners
Sh. J.P. Malhotra- 09811328866 at Railway Stations and Bus Stands.

8. TRANSPORT, PARKING AND TRAFFIC MANAGEMENT
Name of the Officers/ Official(s) Duties assigned
Sh. Jai Pal , TO, HTC, Sultanpur 1. To tie up with Sh. Mukesh Rao for providing
Assisted by: transportation for the cultural troupes and
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1. Sh. Anil Kumar, TO, HTC, Flamingo, Day performers at the given time schedule.
Hissar. 2. Hiring of vehicles from the Contractor as per
2. Shri Devi Dyal Mor, Jind the rates finalized on the basis of the Tenders.
3. Sh. Vijay Singh Yadav, CI, Shama, 3. To project the total demand for the day on
Gurgaon the basis of requisition slips received from
4. Sh. Nitin, CI, HTC, Bird Sancturay, various functional heads. .
Sultanpur. 4. Verifying the expenditure on hiring of the
5. Sh. Satbir Singh,C.I., Karna Lake, Karnal vehicle, POL for the staff vehicles & submitting
6. Sh. Kesh Pal, Clerk, o/o XEN, HTC, the documents to the accounts alongwith the
Faridabad. requisite slip.
7. Two Malis from Sunbird Motel, 5. Procuring vehicles for ferry service in
Surajkund consultation with Sh. Rajesh Joon .
6. To see the requirement of the hiring of the
NOTE: The following vehicles will be at the Golf Carts on payment in consultation with Sh.
disposal of the Incharge. Rajesh Joon.
7. To maintain the HTC vehicles in a pool and
utilizing them as per requirement and
1. TATA 407 L-1, Karnal (28th January to verifying the expenditure on POL and repairs
17th February, 2014) of the pool vehicles.
2. Bolero, HR03J 6083, HQ 8. Having a proper coordination with Roadways
(29th January to 17th February, 2014) authorities and ensuring arrival/ departure of
3. Bolero Camper No. HR-68A-2606 buses as per time schedule.
Along with Shri Raj Kumar, Driver,HQ 9. Periodic checking of the parking sites to
4. Indigo No. HR-21H-0061 longwith ensure that the contractor is adhering to the
Driver Shri Sheesh Pal, Driver, Hqr. terms and conditions of the agreement
5. Indigo No. HR-70J-0076 particularly with respect to the parking
charges.
Sh. Jai Pal T.O. -09311533922 10. Ensuring the installation of car hailer
Sh. Anil Kumar, TO - 09466636541 system / mobile announcement system by the
contractor in the parking sites.
11. Having a proper liaison with the traffic
police and the private security engaged by
SKMA for efficient vehicular traffic.
9. HANDLING THE CRAFTSPERSONS FROM SAARC AND OTHER COUNTRIES AND
LIASIONING WITH VARIOUS AUTHORITIES AT DELHI:
Name of the Officers/ Official(s) Duties assigned
Sh. S. N. Yadav, Supervisor, HTC, Shama, 1. Receiving the craftspersons as per the
Gurgaon & Sh. Anand Kumar, MCA, HTC, schedule at Indira Gandhi International
Damdama. They will be assisted by the Airport, rendering all possible help to the
following also: craftspersons with regards to the custom
1. Sh. Rajesh Kumar,C.I.,Tilyar, Rohtak clearance.
2. Sh. Navneet Kumar, CI, Pinjore 2. Hiring of vehicles for transportation and
3. Sh. Narender Kumar, CI, Blue Bird, Hisar. apprising Sh. U.S.Bhardwaj, DM, about their
4. The entire staff of Delhi Office arrival for making arrangement of
accommodation.
NOTE: Sh. Mukesh Rao, Dy. Director, Delhi 3. Guiding them about the allotment of
and Sh. Rajeev Sabharwal, DM, HRH, accommodation in consultation with
Surajakund will guide him in performance Sh.U.S.Bhardwaj. .
of duty. 4. Liaison with the Ministry of External
Affairs/Embassies and providing a list of
In the absence of Sh. Mukesh Rao, Dy. visiting Ambassadors on the eve of
Director Sh. Rajpal, Tourist Officer, Tourism inauguration to Sh. Dilawar Singh, DGM and
Department will look after the work of Sh. Rajesh Joon, T.O on 31-1-2014
Delhi Office 5. Liaison with the Ministry of Tourism, GOI, DC,
Handloom, DC Handicrafts, ICCR and other
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Delhi Office-011-23324910-11 Ministries/ Deptts/ Agencies related to
Sh. S.N. Yadav – 09873504907 Surajkund Mela.
Sh. Anand Kumar-09896377700 6. Providing two copies of press clipping
Sh. Rajinder Kumar 09818590913 appearing in the Newspapers published in
Delhi Editions during the Mela period in the
form of a folder.

10. SECURITY ARRANGEMENTS AND NIGHT GUARD/SECURITY
Name of the Officers/ Official(s) Duties assigned
Sh. Dilbag Rai, Project Officer, Tourism 1. Having proper liaison with the police,
Department, Haryana, Chandigarh will be NSG/SPG & service Provider.
the overall Incharge and will be assisted 2. Getting the Antecedents of private security
by: personnel verified by the police authorities.
1. Sh.Jagbir Malik, MCA, HTC, Sampla. 3. Coordination with the Nodal Police Officer
2. Sh. Krishan Dev, JE,HQ and the service provider for making
3. Sh. Vijay Singh, JE(Hort), Bhiwani requisition about the required manpower.
4. Sh. Naveen Kumar, Asstt, HTC, HQ, 4. Preparing deployment plan of manpower for
5. Sh. Jagdish, Asstt, HTC, Asakhera the day and the night in consultation with the
Nodal Police Officer, Incharges of various
assignment e.g registration, catering etc and
Sh. Dilbag Rai- 09467361036 the supervisor of Security Agency.
5. Ensuring actual deployment of the
police./security guards as per plan at the
entry gates, Chaupal, Natyashala, Registration
counter, Food Pandal, Parking sites , night
watch & ward duty and at various other
places inside and outside the Mela during the
day/night times.
6. Ensuring that the craftsperson do not stack
their goods near the material gates.
7. Verification of all the bills submitted by
security agency after seeking proper
comments of all the officers attached with
them and further cross verifying it from the
daily attendance register.

11. CULTURAL PROGRAMME AND DAY PERFORMERS:
Name of the Officers/ Official(s) Duties assigned
Sh. Mukesh Rao, Dy Director Tourism & 1. Coordination with DG-ICCR, New Delhi with
Sh. Harvinder Singh. TO,HTC, Dharuhera. respect to the cultural team coming from the
They will be assisted by the following and participating countries.
will report on 29th Jan., 2014 by 12.00 Noon 2. Proper coordination with the Director, NZCC,
Patiala/ Chandigarh – being the Nodal Officer
1. Sh. Dharam Vir Rathee, MCA HTC, of the Ministry of Culture, GOI..
Rewari 3. Getting the Photo I/Cards of all team
2. Sh. Kuldeep Bhatti, C.I.,HTC,Rai members and submitting the list of
3. Sh. Karamveer Singh, C,.I., HTC, Panipat performers in the Mela Office.
(for foreign Cultural groups) 4. Allotting the accommodation to Cultural
4. Sh. Indervesh,C.I,.Dharuhera. troupes and the Day Performers in
5. Two Students from IHM, Kurukshetra consultation with Sh. U.S.Bhardwaj, D.M.
5. Planning the performances by Day
Performers at various stages in the Mela
Ground & at Natyashala in consultation with
the higher authorities.
6. Issue of the Food Coupons to the
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Sh. Mukesh Rao M- 09953415406 participants/performers.
Sh. Harvinder Singh M- 09050040444 7. Coordination & Planning with Sh. K.K.Malik
Sh. Vivek Bhardwaj M- 09466761994 for organizing folk dances of
Schools/Colleges children at Chaupal.
8. Payment of the charges to the Artists/Day
Performers as per the approved rates.

12. PROTOCOL & PURCHASE OF GIFTS/MOMENTOES:
Name of the Officers/ Offici;al(s) Duties assigned
Sh. Dilawar Singh, DGM, HTC, HQ, will be 1. Act as Master of ceremony at the time of
overall Incharge and assisted by P r ess Preview on 31st Jan, 2014 at
Sh. Rajeev Mehrotra, Principal, IHM, Inauguration, on 1st Feb, 2014 & Cultural
Kurukshetra with their team:- Programme at Natyashala on all days and for
1. Sh. Jai Singh, Supervisor, HTC, Yamuna the Closing Ceremony.
Nagar and Kingfisher, Ambala 2. Having Coordination with Head Office, Nodal
2. Sh. Kuldeep Chandna, MCA, Oasis, Officer of the Theme State, Nodal Officer of
Karnal Partner Country and at Hotel Raj Hans for
3. Sh. Rajiv Sood, C.I HTC, Ambala gathering information about the arrival of
4. Sh. Dhimanshu, CI, Panchkula VVIPs/VIPs.
5. Sh. Partap Sharma, Receptionist, HTC, 3. Arrangement of traditional welcome and
AGC Faridabad presentation of bouquets, buds, garlands etc.
6. Sh. Amreek Singh, CI, KKR to the VVIPs/VIPs according to their status.
7. Sh. Gurpreet Singh, CI, HTC, Pipli. 4. Presentation of Mementoes to the
8. Sh. Rakesh Madan,CI,Ambala distinguished guests.
9. 15 boys + 5 girls students from Guru 5. Coordination with the Comperer & the
Nanak Khalsa College, Karnal Announcer for the programmes at Chaupal
and Natyashala.
(The Principal, IHM, Kurukshetra will assist 6. To make a record of visitors (i.e) foreigners
the Incharge Protocol.) and domestic separately) and pass on the
Sh. Dilawar Singh - 09467766660 figures to the Mela Accounts office daily.
Sh. Jai Singh - 09416018434
Raj Hans ,Reception-0129-2512054-57

13. SANITATION AND CLEANING OF THE ENTIRE MELA AREA. DAILY SALES COLLECTIONS OF
THE CRAFTSPERSONS. DISTRIBUTION OF SUGGESTION FORMS AND ITS COLLECTIONS
AND SUBMISSION IN THE MELA SECRETARIAT:
Name of the Officers/ Official(s) Duties assigned
Sh. Naveen Kaushik, T.O., HTC, Sunbird, 1. To ensure proper cleaning and sanitation of
Surajkund. He will be assisted by:- the entire Mela area through the agency
hired for it.
1. Sh. Ami Lal, MCA, HTC, Morni, 2. Removal of unauthorized vendors from the
2. Sh. Laxmi Narain, Asstt., H.T.C., HQ, Mela Area.
3. Sh. Balbir Singh, Asstt. , HTC, HQ, 3. Having proper Liaison with the MCF
4. Sh. Rohtash Singh, Asstt. , H.T.C, H.Q. authorities for deploying Fire tendors, and
5. Sh. Attar Singh, C.I.H.T.C, Magpie, Sprinkling of water in and around the Mela
Faridabad area.
6. Sh. Inder Dutt, C.I, H.T.C, Hodel 4. Liaison with the Sanitation agency and
7. Sh. Amit Nuna, C.I.,HTC, Sirsa. planning the development of the sanitation
8. Sh. Jagjit , C.I, H.T.C, Flamingo, Hisar staff in various sectors. He will ensure that
9. Sh. Ramesh, Boatman,HTC Ambala. sufficient number of dustbins with disposable
10. Sh. Balwant Singh, Boatman,HTC, sheets is placed in the various sectors and
Karna Lake, Karnal lifting of garbage is done in time. The spray of
BHC at the collection points will be ensured
Sh. Naveen Kaushik -09582808070 which is the responsibility of the service
provider
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5. Physical checking of the staff provided by the
agency and maintaining record about their
attendance, it will be ensured that effective
cleanliness is done during the day and evening
in all the sectors.
6. Verification of the bills of the Sanitation
agency for payments as per attendance.
7. Providing requisite number of sanitation staff
to Sh. U.S Bhardwaj on demand.
8. Liaisoning with the medical authorities for
the purpose of fogging.
9. Collections of daily sales figures from the
craft persons/weavers.

14. PRESS AND MEDIA CENTRE:
Name of the Officers/ Official(s) Duties assigned
Sh. Rajesh Joon, T.O, Lake view 1. Coordination with DPRO, Faridabad, Sh.
Huts, Surajkund, Faridabad and Nodal Mukesh Rao, Dy. Director, Sh. Raj Pal, Tourist
Officer, SKMA Officer, Tourism Department, and Incharge
Assisted by: protocol for planning the arrival of Media/
1. Ms. Preet Onkar, CW(On Contract), dignitaries on the date of Press Preview,
HTC, Hqr. Inauguration, Fashion Shaw, Closing
2. Sh. A.K.Sachadeva, PS, HQ, Chd. ceremony and all other important
3. Sh. Ram Phal Bhatti, Asstt, HTC, Hqr. events/activities..
4. Sh. Narain Dutt, Waiter,HTC, Karna 2. Preparing the daily press releases and issuing
Lake, Karnal. it along with the relevant photographs in
5. Sh. Rajbir Singh, Waiter, HTC Panipat consultation with authorities..
6. Sh. Wazir Singh, Waiter, HTC Rai 3. Putting up the daily press clipping to the
7. Three students from IHM, KKR authorities in a folder date- wise and handing
(Management Course) over a copy of it to the Mela Office after the
close of the day.
4. Ensuring availability of Tea/snacks in the
Mr Rajesh Joon-09818183030, Media Centre,
09311113333 5. To ensure the availability of all the English
and Hindi Newspaper in Media centre.
6. To have proper tie up with the officers of the
Theme State and Partner Country.
7. Proper coordination with the selected agency
for the Photography and Videography,
deputing the staff, ensuring their availability
at all important event/activities, getting of
Hard copies and soft copies of the
Photographs daily for issue of Press Releases,
submission of the selected Photos to higher
authorities daily evening, verification of the
bills for payment., procuring the CDs/DVD
from the selected agency and constructing an
Album for record in consultation with the
authorities

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15. PUBLICITY AND MARKETING STALL
Sh. Sunil Bhatia, Supervisor, HTC, Sirsa will Manage the publicity and marketing stall
be the overall Incharge of Publicity and
Marketing Stall
Assisted by :
1. Smt. Rekha Rao, Assistant, HTC, Gurgaon
2. Sh. Achhar Pal, Helper to Finishing Artist,
HTC, Chandigarh
3. Two girls students from Manav Rachna,
Faridabad

16. PHOTOGRAPHY AND VIDEOGRAPHY:
Sh. Narinder Sharma, C.I, HTC, Chandigarh 1. Manage the photography and
will be the overall Incharge of Photography Videography.
and Videography
1. Two boys students from IHM,
Faridabad

Sh. Narinder Sharma-09417392875

17. MELA SECRETARIAT
Name of the Officers/ Official(s) Duties assigned
Sh. S.B. Munjal, DM HTC, HQ, Chandigarh 1. Procuring the information with regard to the
will assign specific duties to the staff by participation of the craftpersons, day
name. He will be assisted by:- performers, cultural troupes, from the
1. Sh. Ram Phal, Supdt.,XEN, HTC, Fbd. respective Incharge daily by evening. .
2. Sh. Subhash Kaushik, SSS, HTC, HQ, 2. Issue of Meals Coupons to the concerned
3. Sh. Surinder Mohan, Artist, Tourism Incharge.
Department, Chandigarh. 3. Issue of Entry Tickets to Accounts section.
4. Sh. Lal Chand, Steno, Xen, HTC, Fbd. 4. Placing of publicity materials of the theme
5. Sh. Chandramauli, CI, HTC, HQ, state/Partner Country and Haryana Tourism
6. Sh. Vinod Goel, Foreman, HTC, HQ along with mementoes in the press kits and
7. Sh. Dinesh Kumar, Clerk, HTC, HQ, delivering it to Sh. Dilwar Singh DGM/ Sh.
8. Sh. Balwant Singh, HTC, Hqr. Rajesh Joon. T.O.
9. Sh. Chaman Lal Helper, HTC, HQ 5. Maintaining record of all the family
10. Sh. Bhagwan Singh, Clerk, HTC, HQ passes/VIP car parking stickers etc.
11. Sh. Jawahar Lal, Peon, HTC, HQ 6. Issuing requisition slips to various Incharges
12. Sh. Bishnu Parshad, Peon, HTC, HQ for requisitioning the vehicles.
13. Sh. Gian Ghai, Waiter, HTC, Pinjore 7. Placing the suggestion slips and the calendar
14. Sh. Suresh Kumar, Sweeper, HTC, of daily events at prominent locations and
Pinjore. collecting the suggestions slips in the
Sh. S.B.Munjal : M-09896312162 evening.

18. LIGHT & SOUND SYSTEM, PUBLIC ADDRESS SYSTEMS AND MELA
ANNOUNCEMENTS AND HIRING OF THE WALKIE-TALIKE (WIRELESS SETS).
Name of the Officers/ Official(s) Duties assigned
Sh. Ramesh Chander Sharma,ATO, HTC, 1. Ensure adequate PA & sound systems at
HQ, Chandigarh. He will be assisted by:- Chaupal on the days of press preview i.e
1. Sh. Rajesh Sharma, Tech. Asstt, 31.1.2014.
HTC,HQ, 2. Ensuring proper functioning of sound systems,
2. Sh. Karamvir Singh,T.V. Mechanic, Music system light & sound arrangements at
HTC, Karna Lake, Karnal Natyashala and Chaupal for the cultural
3. Sh. Rajbir, T.V. Mechanic, HTC, AGC, programmes.
Faridabad 3. Ensuring proper functioning of car hailing
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4. Sh. Vijay Chand, TV Mechanic, Hisar system in the VIP parking area.
4. Having proper co-ordination with compeer Sh.
Sh. Ramesh Chander Sharma- Mukesh Rao, Sh. Dilawar Singh, D.G.M for
09466726117 organizing cultural programmes at Chaupal
and Natyashala and other places in the Mela .
5. Having proper co-ordination with Sh. Mukesh
Rao for providing light and sound system as
per the requirement of a particular artist.
6. Issue of Walkie-Talkie to the officers as per
the approved list.
7. To ensure proper charging of the batteries
and proper functioning of the sets.

19. OVERALL ENGINEERING WORKS (INCLUDING THE HIRING OF THE LIGHT &
ILLUMINATION SYSTEMS, HIRING OF DG SETS, HIRING OF TRACTOR/TROLLEY,
WATER TANKERS FOR SPRINKLING, HIRING OF ROAD ROLLERS/JCB’S, FIRE SAFETY
EQUITMENT/FIRE EXTINGUISHERS):
Name of the Officers/ Official(s) Duties assigned
Sh. K.K. Yadav, Chief Engineer, HTC, HQ, Details of the duties cannot be worked out
Chandigarh precisely still the broader view of the duties will
Assisted by : be as under :-
1. Sh. Ajay Taneja, XEN,HTC, Faridabad 1. Ensuring timely completion of the
2. Sh. G.K. Sharma, SDE (E) HTC Faridabad. civil/public health/electrical and
3. Sh. Jagdish Chander, SDE, XEN, Fbd horticulture works and repairs of various
4. Sh.Vijay Thakur, SDE(C),HTC, Rohtak gates.
5. Sh. Sunder Singh, JE, HTC, Myna, Rohtakl 2. Ensuring proper installation of light and
with eight Mails (3 mails from Mehrauli illumination fittings in the entire Mela
Nursery,3 Mails from Sunbird and 2 Mails area, Hermitage Huts, Natyashala, parking
from Rajhans) and the gates according to the design
6. Sh. Piyush,JE (CIVIL)HTC,Faribabad provided by Architect-II through the
7. Sh. Mukesh, J.E, HTC, XEN Office, Fbd contractor as per the Tender Document.
8. Sh. Satish Chauhan, SDE(CDC), HTC, 3. Coordination with the XEN (Operators),
Faridabad DHBVN for proper electricity supply.
9. Staff posted at Xen office, HTC, Faridabad 4. Ensuring proper functioning of water supply
and drainage in the Mela HTC in co-
ordination MCF authorities.
Sh. K.K Yadav: 098785-17000 5. Ensuring proper coordination with
Sh. Ajay Taneja- 09255127039 HUDA/MCF for installation of lights along
the road side.
6. Ensuring proper working of the electrical
installations in Hotel Rajhans, Sunbird Motel,
Hermitage Huts and Lake View Huts, Badkhal
Lake Aravali Golf Course & Magpie.
7. Ensuring proper functioning of the
intercoms.
8. Ensuring adequate power supply on the day
of fashion show
9. Ensure maintenance of Horticulture/
Floriculture at the designated sites in the
Mela Area.
10. Sprinkling of waters in the evening in the
Mela Premises.
11. Placing the flags and poles after procuring it
from MCF and HUDA authorities and the
Incharges of Sunbird Motel, Hermitage Huts,
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